Fleet Administration Officer
Full-time
We Search @ Searchers & Staffers Corp.
- Manage and support the requirements of light vehicles under a leased operation scheme, consisting of approximately 500–600 units, and assist with the renewal and registration of select company-owned heavy vehicles across Australia.
- Place orders for new or replacement vehicles and accessories in compliance with the company’s Vehicle Policy.
- Coordinate national vehicle deliveries in collaboration with dealerships and leasing companies.
- Possess strong knowledge of operating leases; monitor and manage vehicle utilization, recommending rotation strategies to minimize costs.
- Facilitate the issuance of E-Tags and fuel cards, and oversee the settlement of toll charges and infringement notices.
- Ensure compliance with vehicle maintenance standards to uphold safety and roadworthiness across the fleet.
- Handle purchase order management, invoice processing, and allocation of expenses to appropriate cost centers.
- Provide proactive reporting to internal stakeholders regarding fleet and leasing operations.
- Deliver ad-hoc administrative support to the Sourcing Manager.
- Collaborate with and support the offshore processing team in all operational matters.
- Manage communication with key suppliers and internal stakeholders through effective mailbox management.
- Bachelor’s degree.
- With 1–2 years of experience in administrative, clerical, or office support roles.
- Mandatory experience in fleet management or leasing, with a solid understanding of the fleet industry.
- Proficient in MS Office applications (Word, Excel, PowerPoint); knowledge of SRM, SAP, basic accounting, and reconciliation is an advantage.
- Experience in collaborating with offshore stakeholders is preferred.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- Highly skilled in administrative functions, with keen attention to detail and strong organizational abilities.
Qualifications
Vacancy posted 12 hours ago
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