Payroll Specialist

The Payroll Specialist ensures the accurate and timely administration of global payroll, benefits, and statutory compliance in alignment with US, Mexican, and Philippine labor laws. This role requires proficiency in both HRIS payroll systems and manual payroll processes, advanced knowledge of Excel, and a strong background in final pay computation and statutory contributions for Filipino (SSS, Pag-IBIG, PhilHealth, and BIR) and global employees. The ideal candidate should be detail-oriented and have demonstrated experience handling payroll complexities. The Payroll Specialist will be joining the MaryRuth’s People Experience team, reporting to the Director of People Experience. This is a full-time (40 hour/week), paid, salaried, remote role requiring working a US timezone, preferably aligning with EST or CST hours. The compensation range for this role is PHP 118,750 - 142,500 per month.

Responsibilities

Payroll Administration:

• Oversee the end-to-end payroll process for global employees, ensuring accuracy, verifying inputs, resolving payroll discrepancies promptly, and compliance with local labor laws.

• Ensure all tax deductions, statutory benefits, and employee compensations are processed in line with labor regulations (primary countries are Philippines, Mexico and US).

• Triage department service tickets and respond to payroll-related employee queries, providing timely and accurate resolutions.

• Process US final pay and partner with our Employer of Record (EOR) in the calculation of the final pay for separating employees, including pro-rated salaries, unused leave balances, and statutory deductions.

• Collaborate with other departments and vendor partners for seamless clearance processes.

Compensation:

• Support annual compensation market pricing reviews.

• Validate and audit statutory and company provided accrued paid time benefits; coordinate payroll for employees during leaves of absence.

• Support cyclical and ad hoc compensation cycles, discretionary and statutory bonus programs, and additional items.

Statutory Compliance:

• Process and remit government-mandated contributions and taxes on time.

• Partner with internal teams and EOR in preparing and filing government reports and tax returns.

• Stay updated on changes to relevant global labor laws and statutory requirements to ensure compliance.

Audit and Documentation:

• Maintain accurate and up-to-date payroll records, ensuring readiness for audits.

• Regularly conduct internal audits to proactively identify discrepancies and implement corrective measures.

People Experience Operations:

• Support onboarding and offboarding processes, ensuring a positive experience for both new hires and departing employees.

• Collaborate with the global PX team in implementing initiatives and policies.

• Partner for the creation of payroll and timekeeping training modules.

• Support engagement activities to foster a culture of belonging, including occasionally organizing community outreach events (both virtual and in-person) that reinforce MaryRuth’s ESG goals and our commitment to local community support.

Other:

• Other duties as assigned.

• Some travel (<5%) may be required on an as-needed basis, with advance notice provided to the employee.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Finance, or related fields (or equivalent experience) is required.

• Certified Payroll Professional (CPP) designation is preferred.

• Minimum of 3 years of experience in payroll processing, benefits administration, and statutory compliance in the Philippines.

• Strong understanding of Philippine labor laws, tax regulations, and government-mandated benefits.

• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, macros).

• Expertise in payroll systems (HRIS) and manual payroll processes.

• High attention to detail and ability to handle sensitive information with confidentiality.

• Excellent organizational and time management skills to meet strict deadlines.

• Strong communication skills to liaise effectively with employees, government agencies, and external providers.

• Adaptability to manage payroll operations during system downtimes or changes in government policies.

Physical Requirements  

• Must be able to exert up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.

• This role involves sitting most of the time but may also involve moving for brief periods of time.

Benefits Summary  

• Competitive compensation, commensurate with experience.

• Paid time off.

• Paid sick time.

• Paid volunteer time off.

• Paid holidays.

• Medical insurance (HMO).

• 13th month pay.

The Culture at MaryRuth’s

We are a fast-growing startup with a small, unified team that has a lot of fun and a big drive to change the world through our products. We are a health-conscious company with a focus on creating vegan and organic vitamins and supplements for everyone.

We believe our work benefits from the diverse perspectives of our employees. As such, MaryRuth’s celebrates inclusion and is committed to equal opportunity employment.

MaryRuth’s is committed to the principles of equal employment opportunity. We provide employment opportunities without regard to age, race (including traits historically associated with race, such as hair texture and protective hairstyles), color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information, marital or civil union status, veteran or military status, status as a victim of domestic violence, sexual assault, or trafficking, or any other characteristic protected by applicable federal, state, or local law. This commitment applies to all aspects of the employment relationship, including recruiting, hiring, placement, training, promotion, compensation, and termination. Where applicable, MaryRuth’s complies with local employment and labor laws in the jurisdictions in which it operates.