Senior Accounting Specialist

About the Role

Voyage Foods is looking for a detail-oriented and process-driven Accounts Payable Manager to own and operate our end-to-end AP function.

As a critical member of the finance team, you will manage a high-volume inbox, own our Bill.com queue, and play a hands-on role in three-way match and invoice reconciliation within our ERP. This role is well-suited for someone who thrives in a fast-paced, inventory-intensive manufacturing environment and wants real ownership of a core finance function at a growth-stage company.

What You'll Do

AP Inbox Ownership

• Serve as the primary point of contact for all vendor inquiries and invoice submissions.
  

• Manage the AP inbox with urgency and professionalism.
  

Bill.com Queue Management

• Own the full Bill.com workflow, including invoice entry, coding, routing for internal approval, and payment scheduling.
  

Three-Way Match

• Perform PO, receipt, and invoice reconciliation in our ERP.
  

• Resolve discrepancies in coordination with procurement and operations teams.
  

Internal Approvals

• Navigate cross-functional approval workflows.
  

• Follow up with stakeholders to keep invoices moving and ensure payment terms are met.
  

Vendor Management

• Maintain accurate vendor records.
  

• Manage W-9 collection and 1099 preparation.
  

• Build productive relationships with key suppliers.
  

Reporting & Close Support

• Support month-end close through accrual preparation, AP aging review, and reconciliation of the AP sub-ledger to the general ledger.
  

Corporate Card Oversight

• Assist with corporate card expense coding and reconciliation in Ramp.
  

• Ensure proper categorization and policy compliance.
  

What We're Looking For

• 4+ years of hands-on accounts payable experience, with demonstrated ownership of the full AP lifecycle—from invoice intake through payment and reconciliation—including managing internal approval workflows.
  

• Experience in an inventory-based business (manufacturing, food & beverage, consumer goods, or similar), with familiarity with purchase orders, goods receipts, and cost of goods accounting.
  

• Proficiency with digital finance platforms. Direct experience with Bill.com is required; familiarity with Ramp, Brex, or QuickBooks is a strong plus.
  

• ERP experience preferred (NetSuite, SAP, or equivalent); hands-on involvement in three-way match processes is a meaningful differentiator.
  

• Strong attention to detail and comfort managing high invoice volume without sacrificing accuracy or vendor relationships.
  

• Clear communicator with the ability to work cross-functionally and follow up persistently (but professionally) to move approvals forward.
  

• Adaptable mindset, comfortable working in a lean, fast-moving environment where processes are still being built and where you're expected to contribute to improving them.
  

Nice to Have

• Experience with Cin7, NetSuite, or other inventory/ERP systems commonly used in food manufacturing.
  

• Prior exposure to startup or growth-stage company environments.
  

• Familiarity with international invoicing, multi-currency transactions, or freight and logistics billing.