Accounting Associate

ABOUT TALENT MAP GLOBAL BPO INC:

Talent Map Global BPO, Inc. is a global talent solutions and business process outsourcing company connecting skilled professionals in the Philippines with growing North American businesses. We build dedicated offshore teams across technology, finance and accounting, marketing, and enterprise operations.

Our people-first culture is grounded in collaboration, integrity, continuous learning, and operational excellence. Team members gain meaningful exposure to international clients while building long-term careers in a supportive, performance-focused environment.

POSITION SUMMARY:

The Accounts Payable Specialist supports accurate, timely, and well-controlled processing of vendor invoices and payments. This role monitors the Accounts Payable mailbox and Finance Hub, coordinates invoice approvals, maintains vendor records, enters vouchers in Deltek Costpoint, records cash disbursements, and maintains complete supporting documentation. The ideal candidate is detail-oriented, responsive, comfortable working across time zones, and committed to confidentiality and strong internal controls.

KEY RESPONSIBILITIES:

1. A/P INTAKE AND APPROVAL COORDINATION:

1.1. Review and organize incoming invoices, credit memos, statements, and vendor inquiries received through the A/P mailbox and Finance Hub.

1.2. Validate documents for completeness, coding support, duplicate invoices, purchase-order references, and required approvals.

1.3. Route items to the appropriate approver using the company approval matrix and follow up on outstanding approvals.

1.4. Maintain clear status notes and respond professionally to internal and external inquiries.

2. VENDOR SETUP AND MAINTENANCE:

2.1. Collect required vendor documentation, including banking information and applicable tax forms (such as Form W-9 for U.S. vendors).

2.2. Review submissions for completeness and escalate discrepancies before setup.

2.3. Prepare vendor setup requests for banking setup by designated personnel and approval by Melissa.

2.4. Prepare Costpoint vendor setup records and changes for review and approval by Melissa.

2.5. Protect sensitive vendor and banking information and follow approved verification procedures for all bank-detail changes.

3. VOUCHER ENTRY AND PROCESSING:

3.1. Enter accurate and timely vouchers in Deltek Costpoint, including vendor, invoice, accounting, project, payment-term, and supporting-document information.

3.2. Perform pre-entry checks and resolve exceptions, including missing approvals, coding questions, duplicates, or unmatched documentation.

3.3. Submit completed vouchers for approval and posting by Scott, Sarah, or Melissa; promptly correct returned items.

3.4. Maintain an organized audit trail linking each transaction to its source documentation and approval.

4. WEEKLY PAYMENT SUPPORT:

4.1. Prepare and maintain the weekly payment candidate list and supporting documentation for management review.

4.2. Process only items selected for payment by Melissa.

4.3. Provide payment details and documentation to Rodney or Scott for entry into the banking platform.

4.4. For online payments, prepare status analysis, outstanding items, and reconciliation for review/approval by Melissa.

4.5. Track payment status while preserving segregation of duties; bank approval remains with Sarah or Melissa.

4.6. Communicate remittance details when authorized and respond to vendor payment-status inquiries.

5. CASH DISBURSEMENTS AND RECONCILIATION SUPPORT:

5.1. Enter cash disbursements accurately and on time in the accounting system.

5.2. Compile supporting records for review and posting by Scott, Sarah, or Melissa.

5.3. Assist with vendor statement reconciliations, aging reviews, month-end close, audit requests, and research of payment variances.

5.4. Maintain current process trackers and immediately escalate suspected fraud, duplicate payments, or control concerns.

6. Perform other related duties and responsibilities as assigned that may not be specifically stated above.

QUALIFICATIONS:

1. Education and Experience:

• At least 2 years of accounts payable, bookkeeping, or general accounting experience.

• Bachelor's degree or vocational qualification in Accounting, Finance, Business Administration, or a related field is preferred.

• Experience supporting month-end close, vendor reconciliations, and audit documentation is preferred.

• Experience with a U.S.-based organization, government contractor, or project-based accounting environment is an advantage.

2. Systems and Technical Skills:

• Working knowledge of invoice processing, vendor maintenance, voucher entry, payment workflows, and basic accounting controls.

• Proficiency in Microsoft Excel, Outlook, Teams, and document-management tools.

• Experience with Deltek Costpoint or a comparable ERP/accounting platform is preferred.

• Familiarity with U.S. vendor documentation, including Form W-9, payment terms, and ACH/wire payment controls, is an advantage.

3. Core Competencies:

• Strong written and spoken English, with professional email and vendor-communication skills.

• High accuracy, sound judgment, and the ability to manage multiple deadlines with limited supervision.

• Ability to handle confidential financial, tax, and banking information responsibly.

• Strong organizational skills, attention to detail, and timely follow-through on approval requests, vendor inquiries, and unresolved exceptions.

• Commitment to established approval matrices, segregation-of-duties controls, and audit-ready documentation.

4. Work Requirements:

• Reliable internet connection and a suitable remote workspace.

• Availability to work the required schedule, including overlap with U.S. business hours.

• Ability to meet established processing timelines and promptly escalate payment discrepancies, duplicate-payment risks, and unresolved exceptions.

COMPENSATION AND BENEFITS:

1. Base Salary - Competitive gross basic monthly salary, commensurate with the candidate’s qualifications, relevant experience, certifications, and specialized technical expertise

2. Night Shift Differential - Provided in accordance with applicable Philippine labor requirements and company policy.

3. Statutory Benefit s - SSS, PhilHealth, Pag-IBIG, 13th-month pay, and applicable holiday pay in accordance with Philippine law.

4. Allowances - Applicable de minimis or work-related allowances, subject to company policy and employment terms.

5. Health Coverage - HMO coverage subject to the eligibility date and terms stated in the employment offer and company. policy.

6. Paid Leave - Vacation and sick leave benefits subject to eligibility, accrual rules, and company policy.

EQUAL OPPORTUNITY AND DATA PRIVACY:

Talent Map Global BPO, Inc. is committed to fair and inclusive employment practices. Qualified applicants will be considered based on role-related skills, experience, and business requirements. Personal information submitted during recruitment will be handled in accordance with applicable privacy requirements and company policies.

IMPORTANT NOTICE:

This job description summarizes the role's principal responsibilities and requirements. It is not an exhaustive list, and duties may be adjusted based on client needs and business priorities. Compensation, benefits, work arrangement, shift, and employment terms remain subject to the final written offer and applicable company policies.