Accounting Associate

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Key Responsibilities:

• Accounts Payable/Receivable:
• Process and reconcile accounts payable and receivable transactions.
• Ensure accurate and timely recording of all payments.
• Monitor overdue receivables and follow up as needed.
• Prepare payment vouchers and ensure proper documentation for all transactions.

Treasury Functions:

• Assist in cash flow management and perform bank reconciliations.
• Monitor daily cash position and prepare daily cash reports.
• Ensure the timely processing of all bank transactions and transfers.
• Maintain accurate records of company bank accounts and transactions.
• • Accounting Operations:
• Assist with general ledger entries, journal entries, and month-end closing processes.
• Reconcile accounts to ensure all balances are accurate and complete.
• Prepare and assist in the preparation of financial statements and reports.
• Review and process expense reports, ensuring compliance with company policies.

Philippine Taxation:

• Assist in the preparation and filing of tax returns, including VAT, expanded withholding tax, and other taxes in compliance with Philippine regulations.
• Ensure proper withholding tax deductions, remittances, and compliance with BIR requirements.
• Stay updated on Philippine tax laws and ensure compliance, providing advice on any tax-related concerns.
• Assist in the preparation of tax audit documents and liaise with government agencies as necessary.

Internal Controls and Compliance:

• Support internal control procedures and financial reporting processes.
• Ensure accounting records are accurate, complete, and in compliance with company policies, legal requirements, and tax laws.
• Assist in the preparation for external audits and collaborate with auditors during the audit process.

Communication with Suppliers and Customers:

• Communicate with suppliers and customers regarding payment inquiries, invoice clarifications, and other related matters.
• Respond to emails and other forms of communication promptly and professionally.
• Send necessary financial documents such as invoices, payment confirmations, and statements as required.
• Address any issues or discrepancies in a timely manner to maintain good relationships with external stakeholders.

Assisting Petty Cash Custodian:

• Assist the petty cash custodian in managing the petty cash fund, including disbursements and replenishments.
• Ensure proper documentation for petty cash transactions and assist in reconciling petty cash balances.
• Monitor petty cash usage and ensure adherence to company policies for small cash expenses.

General Support:

• Assist with various administrative accounting tasks as required.
• Collaborate with cross-functional teams to provide necessary financial information.

• Education:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Preferably a graduate of Bachelor of Science in Accountancy (BSA).

• Experience:

• At least 1-2 years of experience in accounting, treasury, accounts payable/receivable, or related fields.
• Familiarity with accounting software (e.g., QuickBooks, SAP, Xero) is a plus.
• Knowledge of Philippine taxation laws and regulations (e.g., VAT, income tax, withholding tax).