Accounting Associate
Full-time
Shift Data Services Inc.
- The Accounting Assistant will play a key role in supporting the finance team with daily accounting tasks. Responsibilities include managing expense reports and reimbursements, entering financial transactions into internal databases, reconciling invoices, assisting the petty cash custodian, and communicating with suppliers and customers. This role will contribute to the smooth operation of the accounting department, ensuring transparency and efficiency in all financial transactions.
- Accounts Payable/Receivable:
- Process and reconcile accounts payable and receivable transactions.
- Ensure accurate and timely recording of all payments.
- Monitor overdue receivables and follow up as needed.
- Prepare payment vouchers and ensure proper documentation for all transactions.
- Assist in cash flow management and perform bank reconciliations.
- Monitor daily cash position and prepare daily cash reports.
- Ensure the timely processing of all bank transactions and transfers.
- Maintain accurate records of company bank accounts and transactions.
- • Accounting Operations:
- Assist with general ledger entries, journal entries, and month-end closing processes.
- Reconcile accounts to ensure all balances are accurate and complete.
- Prepare and assist in the preparation of financial statements and reports.
- Review and process expense reports, ensuring compliance with company policies.
- Assist in the preparation and filing of tax returns, including VAT, expanded withholding tax, and other taxes in compliance with Philippine regulations.
- Ensure proper withholding tax deductions, remittances, and compliance with BIR requirements.
- Stay updated on Philippine tax laws and ensure compliance, providing advice on any tax-related concerns.
- Assist in the preparation of tax audit documents and liaise with government agencies as necessary.
- Support internal control procedures and financial reporting processes.
- Ensure accounting records are accurate, complete, and in compliance with company policies, legal requirements, and tax laws.
- Assist in the preparation for external audits and collaborate with auditors during the audit process.
- Communicate with suppliers and customers regarding payment inquiries, invoice clarifications, and other related matters.
- Respond to emails and other forms of communication promptly and professionally.
- Send necessary financial documents such as invoices, payment confirmations, and statements as required.
- Address any issues or discrepancies in a timely manner to maintain good relationships with external stakeholders.
- Assist the petty cash custodian in managing the petty cash fund, including disbursements and replenishments.
- Ensure proper documentation for petty cash transactions and assist in reconciling petty cash balances.
- Monitor petty cash usage and ensure adherence to company policies for small cash expenses.
- Assist with various administrative accounting tasks as required.
- Collaborate with cross-functional teams to provide necessary financial information.
- Bachelor’s degree in Accounting, Finance, or a related field.
- Preferably a graduate of Bachelor of Science in Accountancy (BSA).
- At least 1-2 years of experience in accounting, treasury, accounts payable/receivable, or related fields.
- Familiarity with accounting software (e.g., QuickBooks, SAP, Xero) is a plus.
- Knowledge of Philippine taxation laws and regulations (e.g., VAT, income tax, withholding tax).
________________________________________
Key Responsibilities:
Treasury Functions:
Philippine Taxation:
Internal Controls and Compliance:
Communication with Suppliers and Customers:
Assisting Petty Cash Custodian:
General Support:
• Education:
• Experience:
Vacancy posted 22 days ago
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