Construction Project Coordinator and Accounting Assistant - WFH

Earn in USD + Perks + Up to $165 New Hire Milestone — Remote

Job Title : Project Coordinator and Accounting Assistant

Location: 100% Work from Home

Job Type: Full-time

Schedule: Monday - Friday 8:00 AM to 5:00 PM US Central Time (CT)

Job role

We are looking for a highly organized, detail-oriented, and technically capable Project Coordinator & Accounting Assistant to support the day-to-day operations of a growing painting contracting company.

This role is designed to provide additional operational and accounting support to the Project Management team, with a strong focus on job costing, invoicing, accounts receivable, project updates, and data accuracy.

The successful candidate will play an important role in helping the team transition to and maximize the use of JobTread, serving as a central point for maintaining accurate project information and ensuring that financial and operational details are captured in a timely manner.

This is a hands-on role that requires someone who is comfortable working with technology, learning new systems, managing detailed information, following up with clients and vendors, and supporting multiple projects simultaneously.

What you will do:

Job Costing & Financial Administration

• Maintain accurate job costing information within JobTread.
• Upload and attach job-related expenses, receipts, materials, and other supporting documentation to the appropriate projects.
• Ensure project costs are properly categorized and recorded.
• Review project information for completeness and accuracy.
• Coordinate with the bookkeeping/accounting team to help maintain clean and reliable financial data.
• Identify discrepancies or missing information and follow up with the appropriate team member.

Invoicing

• Prepare and generate customer invoices following project completion and established company procedures.
• Ensure invoices accurately reflect completed work, approved change orders, project details, and applicable charges.
• Review project records before invoicing to ensure all required information is captured.
• Maintain organized invoice documentation within JobTread.
• Coordinate with the Project Manager and accounting team when clarification is required.

Accounts Receivable & Collections Support

• Follow up with clients and billing departments regarding outstanding invoices.
• Contact billing boards or customer representatives to confirm receipt of submitted invoices.
• Follow up weekly with customers & track projects with terms.
• Communicate with customers regarding missing, delayed, or lost checks.
• Maintain accurate records of outstanding receivables and follow-up activities.
• Escalate overdue or unresolved payment issues when appropriate.

Project Coordination

• Serve as a central administrative and operational support point for Project Managers.
• Assist with capturing project updates, change orders, and other important project information in JobTread.
• Ensure change orders and project updates are documented accurately and in a timely manner.
• Help Project Managers maintain up-to-date project records.
• Follow up on outstanding project information and documentation.
• Support the team in keeping project data organized and accessible.
• Help reduce the administrative workload of Project Managers by taking ownership of assigned coordination tasks.

JobTread & Systems Management

• Become proficient in JobTread and use it as the primary platform for project and operational information.
• Maintain accurate and timely data within the system.
• Help ensure information flows correctly between JobTread and QBO.
• Learn and utilize other relevant systems as required.
• Identify system or workflow issues and communicate them to the team members.
• Help maintain consistent processes and data standards across projects.

Communication & Follow-Up

• Communicate professionally with customers, vendors, Project Managers, and internal accounting personnel.
• Follow up proactively on missing information, payments, project updates, and outstanding action items.
• Provide timely updates on completed and pending tasks.
• Escalate issues when additional assistance or decision-making is required.

Create comprehensive job checklists in CompanyCam.

Maintain clear and professional written and verbal communication.

Process and manage daily work orders.

Set up and manage new jobs in ClockShark.

Handle customer invoicing and systematically follow up on past-due accounts.

Support subcontractor onboarding by setting up folders, managing presentation sign-ups, and collecting required documentation.

Draft and issue subcontractor contracts prior to the start of any new job.

What We’re Looking For:

• 2+ years of experience in project coordination, construction administration, accounting support, accounts receivable, or a similar role.
• Working knowledge of accounting principles, particularly invoicing, job costing, and accounts receivable.
• Strong technical aptitude and the ability to quickly learn new software platforms.
• Experience with construction/project management software is strongly preferred.
• Experience with Procore, JobTread, JobNimbus, Buildertrend, CoConstruct, or similar platforms is an advantage.
• Experience working with QBO or similar accounting systems is preferred.
• Strong attention to detail and data accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal English communication skills.
• Comfortable communicating directly with customers and internal stakeholders.
• Ability to manage multiple projects, deadlines, and follow-up activities simultaneously.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently while maintaining consistent communication with the team.

Preferred Qualifications:

Candidates with experience in any of the following environments are highly preferred:

• Trade & Construction experience
• Construction project coordination
• Job costing, construction accounting, accounts receivable and collections
• Construction management platforms
• QuickBooks Online

Key Competencies:

• Technical Aptitude: Excellent technical abilities to learn and confidently navigate new software and systems.
• Attention to Detail: Ensures project, financial, and customer information is accurate and complete.
• Organization: Effectively manage multiple projects, invoices, follow-ups, and deadlines.
• Communication: clearly and professionally with both internal and external customers.
• Ownership & Accountability : Takes responsibility for assigned tasks and follows through without requiring constant supervision.
• Problem Solving : Can identify missing information, discrepancies, and process issues and take action.
• Adaptability : Comfortable working through process and system changes, particularly during the transition to JobTread.

Why You Will Love Working Here

• Supportive Team & Mentorship: Work alongside a collaborative, growth-oriented team with clear guidance from implementation leadership.
• Continuous Learning: Deepen your expertise daily with cutting-edge AI tools, automation platforms, and complex integration projects.
• Career Growth: Real opportunity to progressively step into larger implementation, governance, and systems responsibilities over time.
• Flexible Remote Work: 100% remote setup within a highly collaborative US-Philippines hybrid working environment.
• Real Impact: Your work directly dictates how efficiently and successfully our business scales.

Perks:

Earn in USD + Perks + Up to $165 New Hire Milestone — Remote

• 80-120 Hours of PTO
• 7 Paid Holidays
• 13th Month Payroll
• Life insurance of up to Php100,000
• Paid Philippine HMO & Dental plan
• Paid Annual Physical Exam (APE)
• Mental Health Consultation Reimbursement up to ₱20,000/year (capped at ₱2,000 per session for up to 10 sessions)
• Social Security System Reimbursement
• PhilHealth or PagIbig Reimbursement
• Comprehensive, fully compensated onboarding program
• Advancement after Proof of Mastery
• Performance Goals with advancement compensation

We can’t wait to meet you and discover the value you’ll bring to our team! If this sounds like a role you’re excited about, apply now and help us continue building a workplace we all love.

Pay: From Php60,000.00 per month

Benefits:

• Health insurance
• Work from home

Experience:

• Job Costing and Financial Administration: 1 year (Required)
• Construction Project Coordination: 1 year (Required)
• QuickBooks Online: 1 year (Required)

Work Location: Remote

About Us:

At ProfitWorks, we genuinely believe that our people are the heart of everything we do. We’ve focused on building a workplace that feels less like a corporate machine and more like a community, creating a space where you’re supported, heard, and actually excited to grow. We aren't big on empty promises and prefer to let our history speak for itself. We’re incredibly proud that two of our team members have been with our founder for 13 years, while many others are nearing their 6th anniversary. It’s a steady, welcoming environment where people don’t just pass through, they stay and thrive.

At ProfitWorks , we make sure our contractors can focus on what they do best by providing the security, support, and balance you deserve. To back that up, we offer a generous package including 80–120 hours of PTO , 7 paid holidays , 13th-month payroll , and life insurance up to ₱100,000 . Your well-being is a top priority, so we cover a paid Philippine HMO & Dental plan , your Annual Physical Exam (APE) , mental health consultation reimbursements (up to ₱20,000/year), and SSS, PhilHealth, or Pag-IBIG reimbursements .

Beyond financial and health security, we invest directly in your career through a comprehensive, fully compensated onboarding program , clear performance goals with advancement compensation , and opportunities for advancement after proof of mastery . If you’re looking for a team that prioritizes real connections, long-term stability, and continuous support, we’d love to hear from you. Come say hi and see if ProfitWorks is the right fit for you!