Accounting Assistant Payable

Qualifications:

• Graduate of BS Accountancy, Accounting Technology, Finance, or a related course.
• With experience in Accounts Payable or general accounting is preferred.
• Knowledge of basic accounting principles and bookkeeping.
• Proficient in Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Able to handle multiple transactions and meet deadlines.
• Good communication and coordination skills.
• Trustworthy and able to handle confidential financial information.

Key Responsibilities:

• Receive, review, and verify supplier invoices, billing statements, purchase orders, and supporting documents.
• Check invoices for accuracy, completeness, proper approvals, and correct amounts before processing.
• Record accounts payable transactions accurately in the accounting system and/or Excel.
• Prepare vouchers, payment requests, and supporting documents for supplier payments.
• Monitor due dates and ensure timely processing and settlement of accounts payable.
• Maintain an updated Accounts Payable Schedule and monitor outstanding balances.
• Reconcile supplier statements with company records and investigate discrepancies.
• Coordinate with suppliers regarding invoices, payments, account balances, and billing concerns.
• Verify and process recurring expenses such as rent, utilities, office expenses, and other company obligations.
• Assist in preparing checks, online payment documentation, and other payment-related requirements.
• Ensure proper documentation and filing of invoices, receipts, vouchers, and other accounting records.
• Assist with bank reconciliation and verification of payment transactions.
• Assist in month-end closing by ensuring all payables and expenses are properly recorded.
• Prepare accounts payable reports and other accounting schedules as required by management.
• Coordinate with other departments to obtain complete and properly approved supporting documents.
• Monitor employee reimbursements, cash advances, and other company-related payables when assigned.
• Ensure compliance with company accounting policies and procedures.
• Maintain confidentiality and accuracy of financial information and records.
• Assist with audits and provide necessary accounts payable documents and schedules.
• Perform other accounting and administrative duties as assigned by management.