Administrative Coordinator
Satellite Office
Position Purpose
The Administrative Coordinator - DC Bookings is responsible for receiving, reviewing, monitoring, scheduling, and confirming Distribution Centre (DC) booking requests. The role ensures the efficient coordination of inbound deliveries, maintains booking accuracy within relevant systems, and acts as the primary point of contact for Suppliers and internal stakeholders regarding DC appointments.
The position plays a critical role in supporting operational efficiency by ensuring bookings are managed in accordance with DC capacity, service requirements, and safety standards.
Key Responsibilities
DC Booking Management
Receive, process, and manage all inbound and DC booking requests.
Review booking requests for completeness, accuracy, and compliance with established booking requirements.
Accept, reject, or reschedule bookings based on DC operational capacity and business priorities.
Monitor booking schedules and proactively identify potential capacity constraints or conflicts.
Ensure booking information is accurately entered and maintained in relevant systems.
Maintain booking calendars, Inbound sheets and appointment schedules.
Stakeholder Communication
Serve as the primary contact for Suppliers and internal business stakeholders regarding DC bookings.
Communicate booking confirmations, amendments, cancellations, and scheduling requirements in a timely manner.
Escalate booking issues, delays, or service concerns to the appropriate operational teams.
Develop positive working relationships with external and internal stakeholders.
Operational Coordination
Liaise with warehouse, transport, DC Bookings and DC Helpdesk to align bookings with operational requirements.
Support the coordination of urgent, priority, and exception deliveries.
Monitor booking adherence and identify opportunities to improve scheduling efficiency.
Assist in managing daily booking volumes to optimise DC resources and throughput.
Reporting and Administration
Maintain accurate booking records and documentation.
Generate and distribute booking reports as required.
Monitor key performance indicators relating to booking compliance.
Assist with data entry, filing, and general administrative support functions.
Identify and report recurring booking issues and process improvement opportunities.
Compliance and Safety
Ensure all bookings comply with site operating procedures and safety requirements.
Maintain confidentiality and accuracy of operational information.
Follow company policies, procedures, and compliance standards.
Support continuous improvement initiatives within the DC operation.
Key Performance Indicators (KPIs)
Booking request turnaround time.
Booking accuracy rate.
On-time booking confirmation.
DC capacity utilisation effectiveness.
Reduction in scheduling conflicts.
Stakeholder satisfaction.
Supplier booking compliance.
Skills and Experience
Essential
Previous experience in an administration, logistics, transport, or supply chain support role.
Strong organisational and time management skills.
Excellent verbal and written communication skills.
High level of attention to detail and accuracy.
Ability to prioritise tasks in a fast-paced operational environment.
Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
Strong customer service and stakeholder management skills.
Desirable
Experience working within a Distribution Centre, Warehouse, Transport, or Logistics environment.
Experience using Warehouse Management Systems (WMS), Transport Management Systems (TMS), or booking platforms.
Understanding of supply chain and freight scheduling processes.
Experience with reporting and data management.
Qualifications
Certificate III or IV in Business Administration, Logistics, Supply Chain, or equivalent experience (desirable).
Key Competencies
Customer Focus
Planning and Organisation
Communication and Influencing
Problem Solving
Attention to Detail
Collaboration and Teamwork
Adaptability
Continuous Improvement
- COMPANY PROFILE: The Philippine branch acts as the support and distribution arm for growing the company’s international brands locally. It handles product importation, develops new business opportunities, assists sales efforts, and works with distributors and food service...
- ...Profile: A leading global manufacturing and distributor company of sauces for more than 35 years in Industry. Position: Administrative Coordinator Industry: Food industry, manufacturing and distribution Location: Western Bicutan, Taguig City Salary: Php20,000...
- ...We are looking for an energetic and highly organized Events Coordinator to lead the planning and execution of tournaments, events, and... ...evaluations and prepare summary reports for management Administrative & Compliance • Maintain organized records of event plans,...
- ...will be responsible for providing first-line, day-to-day HR administrative support to employees and managers across multiple locations.... ...for the HR Business Partner and People Operations teams. Coordinate office social events, helping to actively drive our social strategy...
- ...JOB DESCRIPTION The Administrative Officer will coordinate office administration, suppliers, records, and internal service requirements. The successful candidate should be organized, capable in the relevant field, and able to work professionally with the assigned team...
- ...JOB DESCRIPTION The Administrative Assistant will provide organized clerical, scheduling, document, and office support. The successful... ...calendars, meetings, files, and routine office requests. • Coordinate suppliers, visitors, travel, or internal follow-ups. • Maintain...
- ...needs, and supporting documentation so plans are accurate. Coordinate and Support the planning and delivery of internal events,... ...Requirements Essential Experience: Experience in an EA, PA, administrator or co-ordination role, supporting senior leadership....
- ...Overview: Q Media is looking for a reliable and detail-oriented Administrative Staff who will be deployed to support a major... ...client. This role provides administrative, documentation, and coordination support to ensure smooth day-to-day operations and efficient...
- ...This position is tasked with providing high-quality administrative, process management and reporting support to the Leaders and team to... ...Go to person" for all queries to ensure smooth operations Coordinate team meetings and events, including calendar invites, facilities...
- ...contracts for the office, warehouse, and staff dormitories. Coordinate with landlords/brokers for negotiations and ensure timely renewals... ...regarding public holidays, festive celebrations, and administrative notices. F. Provide administrative support for departmental...
- ...cooperate on process efficiency, workload monitoring, and improvement projects. Identify potential for better team efficiencies and coordinate with leadership on implementation. Maintain full responsibility for employee data accuracy and privacy. Facilitate...
- ...Key Responsibilities: Coordinate office maintenance and equipment needs to ensure a safe and functional workplace. Assist with... ...documentation. Job Requirements ~ Bachelor's degree in Business Administration or related field is preferred. ~2-5 years of Administrative...
- ...Reliable in handling daily operations. Good communication and coordination skills with management and team members. Knowledgeable in clerical and administrative tasks, such as filing, documentation, and data entry. Proficient in Microsoft Excel, Word, and other...
- ...internet, utilities, and rental accounts. Monitor due dates and ensure timely submission, approval, and payment of invoices. Coordinate with vendors for invoice discrepancies, clarifications, and required documentation. Maintain an accurate and updated billing...
- ...We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle... ..., finance, and operations with administrative requiremens Coordinate meetings, travel arrangements, and company activities...
- ...JOB DESCRIPTION The Recruitment Coordinator will coordinate recruitment schedules, records, candidate communication, and hiring logistics... ...Bachelor's Degree in Human Resources, Psychology, Business Administration, or a related field preferred. • 0–1 year of recruitment...
- ...Job Summary: The Administrative Assistant provides administrative and clerical support to ensure the smooth and efficient daily operations of the office. The role involves handling documents, coordinating schedules, assisting departments, and maintaining accurate records...
- ...Job Summary: The Administrative Staff - Facilities & Operations supports the daily administrative and facilities needs of FUNmania, Inc... ...plays a critical part in maintaining smooth operations by coordinating maintenance, vendor services, and administrative processes to...
- ...Key Responsibilities Manage daily operations of the building and ensure all facilities are functioning properly Coordinate with engineering, maintenance, security, and housekeeping teams Oversee building systems (HVAC, electrical, mechanical, plumbing) and preventive...
- ...distributors and food service businesses. Position: Sales Administrator Company Industry: Manufacturing/Distributor Company Work... ...possible JOB RESPONSIBILITIES: Serve as the primary coordinator between the Metro Manila Sales Team and internal departments...
- ...As an Administrative Assistant at eYOLER INC. you will play a crucial role in supporting the smooth day-to-day operations of our company... ...including scheduling appointments, managing calendars, and coordinating travel arrangements Handling various clerical duties such...
- ...JOB DESCRIPTION The HR Coordinator will coordinate HR schedules, records, requests, reports, and cross-department follow-ups. The... ..., and HR communication. • Support the HR team with timely administrative coordination. JOB REQUIREMENTS • College Level or Bachelor...
- ...documentation requirements related to BIR examinations and Letters of Authority (LOA), including tracking outstanding requirements and coordinating document retrieval. Follow up with merchants and counterparties for BIR Form 2307 certificates and maintain accurate records...
- ...ABOUT THE ROLE The PMO Administrator provides consistent programme administration and governance across the full engagement lifecycle... ..., archive the handover pack and link it in Qody. • Coordinate the initial engagement forecasts revenue and billing maintained...
- ...Job description: Position: Admin Assistant The Administrative Assistant will provide comprehensive support to the management... ...conference rooms for meetings and events. Collections & Client Coordination Perform collections and follow-ups on client accounts....
- ...Coordinate patient scheduling and appointments Provide front desk and administrative support Assist healthcare professionals in ensuring smooth clinic operations Maintain accurate patient records and files Deliver professional and compassionate service to patients...
- ...deliver a better world. Join us. Job Description Administrative Assistant II provides intermediate administrative support... ...stakeholder interaction, with a focus on document management, vendor coordination, and IT-related support. Roles & Responsibilities...
- ...Description Coordinate clinical operations and ensure smooth workflows within the healthcare facility. Assist in scheduling patient... ...patient records. Support healthcare professionals in administrative tasks and patient care initiatives. Collaborate with multidisciplinary...
- ...Bachelor’s degree in Engineering, Information Technology, Business Administration, or a related field. PMP or similar project management... ...historicaldata is archived for quarterly audits. • Area Coordination: Act as the central hub for consolidating reports from all...
- ...Job description: Responsibilities: Provide administrative support to patients and staff in alignment with Care Coordination team care plans. Assist clinical and administrative staff with scheduling patient appointments, connecting patients to appropriate resources...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Coordinator. Be the first to apply!
