Coordinator

This position is tasked with providing high-quality administrative, process management and reporting support to the Leaders and team to assist in talent acquisition engagements.

In addition, the Administrator acts as the “go to person” for their team/LOB and assists in the smooth functioning of office operations as required.

KEY RESPONSIBILITIES/ACCOUNTABILITIES

Team and Office Administration

 General "Go to person" for all queries to ensure smooth operations

 Coordinate team meetings and events, including calendar invites, facilities & equipment.

 Provide general administrative support to team, including diary management, travel and

 expenses, correspondence and other duties as required

 Meet and greet clients and candidates

 Room bookings for interviews and internal meetings

 Coordinate WebEx, Teams and VC where required for meetings, client pitches and training

 Interview scheduling, pre-boarding and onboarding tasks

Policy & Procedures

 Follow documented Korn Ferry systems/polices/office procedures

 Follow necessary approval/sign-off process for leave, travel, expenses and expenditure

 Provide information for internal reporting and update systems on timely basis

People and Culture

 Establish positive working relationship within team, KF EAs, Reception & SMC

 Manage own performance and accept responsibility for own learning & development

 Provide and accept feedback

 Demonstrate behaviors consistent with KFI values

 Contribute to positive team environment. Look for opportunities to help others and share your experience & knowledge with team

 Be proactive in achieving team goals

 Other duties as assigned

PROFESSIONAL EXPERIENCE / QUALIFICATIONS / SKILLS

 May have some relevant or recruitment experience.

 Local Language required. Excellent verbal and written communication skills in one or more

languages may be required. Business English – fluency, excellent verbal skills.

 Strong user in all Microsoft Office tools, particularly Word, Excel, and PowerPoint

 Experience is applicant tracking or recruitment technology experience is preferred.

 Strong aptitude for learning technology is required.

 Must be knowledgeable about and able to discuss all FS service lines and have a good

understanding of KFI’s overall services.

 Able to create manual reports where requested, with input from Recruiter/ Leader on report

design.

 Strong developing understanding of the importance and relevance of the reports being produced,

and their role to play in the business operation.

 Exceptional level of formal business communication, written and spoken, as appropriate for

internal and external client contact.

 Should be able to manage own workload, including multiple priorities, in order to meet deadlines

 Should be able to manage diaries of senior management &/or several leaders

 May be able to assist team in project planning & management of timelines & deliverables

 Able to identify and execute on high priority, high pay-off activities

 Able to maintain multiple parallel processes at once

 Able to review administrative processes and make improvements

 Able to design new process in response to business needs

 Able to utilize best practice and technology for process improvements

 Must consistently conduct interactions with key stakeholders (internal/external clients, candidates) in a timely, professional and responsive manner at all times.

 Able to identify potential obstacles, issues, roadblocks and proactively address and communicate with internal clients. Will be able to identify process improvement opportunities.