Accounts Payable Coordinator - 18284

Accounts Payable Coordinator (Remote) — Restaurant Hospitality Group

About the Role

We’re hiring an Accounts Payable Coordinator to support a growing Restaurant Hospitality Group with multiple concepts/entities. This role owns the full Accounts Payable cycle for multiple entities and ensures company card spend (Ramp transactions) is coded accurately and supported with proper documentation. The ideal candidate works with urgency while maintaining clarity, organization, and exceptional attention to detail in a fast-paced environment.

What You’ll Do

Accounts Payable (Full Cycle Ownership)

• Manage all aspects of AP, including invoice intake, coding, approvals, and payment processing.
• Review invoices for accuracy and appropriate documentation; resolve discrepancies with vendors and internal teams.
• Maintain vendor records (payment terms, remittance details, W-9s) and support 1099 tracking.
• Ensure consistent, accurate coding by entity, location, department, and GL account.
• Maintain organized, audit-ready digital files and clear supporting backup for all AP activity.

Ramp Transaction Coding & Controls

• Accurately code and categorize corporate credit card transactions (through Ramp), ensuring proper GL mapping and entity/location allocation.
• Track missing receipts/memos and follow up promptly to maintain compliance and clean books.
• Identify miscoding trends or policy exceptions and escalate or correct as appropriate.

Close Support & Communication

• Support month-end close by preparing AP accruals, reviewing aging, and assisting with vendor reconciliations.
• Proactively communicate urgent payment needs, missing approvals, and any risks to deadlines.
• Partner with Operations and Accounting leadership to keep processes moving and resolve issues quickly.

Process Improvement

• Identify inefficiencies and recommend improvements to invoice workflows, approvals, coding standards, and documentation.
• Help build/maintain trackers and templates that support high volume and scalability across entities.

Tools You’ll Use

• Restaurant365 (AP processing, coding by entity/location)
• Ramp (transaction coding and receipt tracking)
• Excel (large datasets, trackers; pivots/lookups preferred)
• Google Suite (Sheets, Drive, Docs; remote collaboration)

What We’re Looking For

Required

• 2+ years of Accounts Payable and bookkeeping/accounting experience (hospitality/restaurant multi-unit strongly preferred).
• Experience with Restaurant365 is mandatory.
• Strong experience coding/categorizing corporate card spend (experience with Ramp preferred).
• High attention to detail, excellent follow-through, and the ability to manage priorities in a high-volume, deadline-driven environment.
• Strong written communication and comfort collaborating remotely across teams.

Preferred

• Multi-entity and/or multi-location AP experience.
• Experience with AP accruals, vendor reconciliations, and month-end close support.
• Comfort building trackers/templates and improving workflows to prevent repeat issues.

What Success Looks Like

• Invoices are coded correctly, approved efficiently, and paid on schedule with clean documentation.
• Payroll journal entries are accurate, timely, and properly allocated across entities.
• Ramp transactions are consistently categorized with receipts/memos captured and exceptions addressed quickly.
• Month-end close is smoother due to proactive issue resolution and organized support.