Accounts Payable Specialist

Location: Remote, Philippines preferred

Salary Range: 1850 USD/month, depending on experience

Work Schedule: Full-time, Monday through Friday, 9:00 AM to 6:00 PM PST

NOTE: INDEPENDENT CONTRACTOR POSITION

About the Company:

Sagan represents a growing company that relies on accurate, efficient financial operations and strong cross-functional coordination to support its day-to-day business activities. The team values attention to detail, accountability, clear communication, and reliable execution.

Position Overview:

The Accounts Payable Specialist will play a key role in supporting the company's day-to-day financial operations. While the primary focus of the role is accounts payable, the position will also support invoicing, accounts receivable, payment follow-up, cash application, reconciliations, and billing coordination.

This role is ideal for a detail-oriented accounting professional who is comfortable managing financial transactions, resolving discrepancies, coordinating with internal teams, and maintaining accurate and timely records. The successful candidate will bring strong accounts payable fundamentals and the flexibility to support broader transactional accounting processes as needed.

Key Responsibilities:

• Manage accounts payable activities, including reviewing, processing, and tracking vendor invoices and payments.
• Ensure vendor invoices and payment requests are accurate, properly documented, and processed on time.
• Prepare and send customer invoices accurately and on schedule.
• Support accounts receivable activities, including payment follow-up and collections.
• Apply incoming payments and maintain accurate customer account records.
• Perform account, transaction, and payment reconciliations.
• Investigate and resolve billing discrepancies, payment issues, and reconciliation variances.
• Coordinate with internal teams to gather accurate billing and financial information.
• Maintain organized and accurate financial documentation and transaction records.
• Support timely month-end activities and reconciliation deadlines.
• Utilize accounting and workflow systems to manage and track financial processes.
• Identify opportunities to improve the efficiency and accuracy of AP and related finance operations workflows.

Qualifications:

• 2+ years of professional experience in accounts payable, accounts receivable, bookkeeping, transactional accounting, or a similar finance operations role.
• Strong hands-on experience with accounts payable, including invoice processing, vendor payments, and payment reconciliations.
• Experience supporting invoicing, accounts receivable, payment follow-up, collections, or cash application.
• Strong understanding of transactional accounting and AP/AR fundamentals.
• Experience using accounting software and the ability to learn new systems quickly.
• Exceptional attention to detail and accuracy when handling financial information.
• Strong problem-solving skills and the ability to investigate and resolve discrepancies independently.
• Strong written and verbal English communication skills.
• Ability to communicate professionally with internal stakeholders, vendors, and customers.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a remote work environment.
• Willingness and ability to consistently work Monday through Friday, 9:00 AM to 6:00 PM PST. 

Nice-to-Haves:

• Experience with Bill.com.
• Experience with Sage Intacct.
• Experience with Asana.
• Experience with Syngency or similar finance, billing, or workflow platforms.
• Experience supporting Canadian invoicing processes.
• Familiarity with Canadian GST/HST requirements.
• Experience working with US or Canadian companies.
• Previous experience in a high-volume or fast-paced accounting environment.
• Formal accounting, bookkeeping, finance, or related education or certification.