Accounts Receivable Specialist

Location: Remote, Philippines preferred

Salary Range: 1,850 USD/month, depending on experience

Work Schedule: Full-time, Monday through Friday, 9:00 AM to 6:00 PM PST

NOTE: INDEPENDENT CONTRACTOR POSITION

About the Company:

Sagan represents a growing, client-focused business operating in the digital services and entertainment space. The company manages a high volume of financial transactions and client accounts and values accuracy, accountability, clear communication, and efficient financial operations. The team is collaborative and fast-paced, with a strong focus on maintaining positive client relationships while ensuring disciplined accounts receivable processes.

Position Overview:

The Accounts Receivable Specialist will own and support core AR operations, including high-volume invoicing, payment tracking, cash application, reconciliations, wire tracking, collections follow-up, and discrepancy resolution.

This role will play an important part in maintaining accurate financial records, improving the visibility of outstanding receivables, and supporting healthy cash flow.

The ideal candidate is highly organized, detail-oriented, comfortable working with high transaction volumes, and able to communicate professionally and effectively when following up on overdue payments.

Key Responsibilities:

• Generate, review, and deliver a high volume of invoices accurately and on time, with the expectation of managing approximately 50 invoices per day.
• Track issued invoices and monitor payment status.
• Apply incoming payments accurately and promptly.
• Reconcile payments, receivables, and related account activity.
• Track and document wire payments and ensure transactions are properly reflected in internal records.
• Follow up on overdue invoices using firm, professional, and relationship-preserving communication.
• Investigate and resolve billing discrepancies, unapplied payments, and other AR issues.
• Maintain accurate records of collection activity and outstanding receivables.
• Support efforts to improve receivables aging and reduce outstanding balances.
• Coordinate with internal stakeholders to resolve invoice, payment, and account-related questions.
• Maintain organized documentation and provide accurate reporting on AR activity when needed.
• Support other finance-related tasks as needed, provided they do not materially shift the role away from its primary AR focus.

Qualifications:

• 2+ years of experience in accounts receivable, invoicing, collections, bookkeeping, or a closely related finance role.
• Demonstrated experience managing high-volume invoicing and payment tracking.
• Experience with Bill.com or comparable accounting, billing, or AR software.
• Strong experience with cash application and payment reconciliation.
• Experience following up on overdue accounts and handling collections professionally.
• Strong Excel or Google Sheets skills, including the ability to organize, track, and reconcile financial data.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal English communication skills.
• Ability to manage multiple priorities and maintain organized records in a fast-paced environment.
• Comfortable working independently in a remote environment and maintaining consistent accountability.

Nice-to-Haves:

• Direct experience with Sage Intacct.
• Experience with Syngency or comparable CRM, deal management, or workflow software.
• Experience using Asana or similar project management tools.
• Experience working with digital entertainment, creator, influencer, media, or similar client portfolios.
• Experience working with US-based companies or clients.
• Previous experience in an environment with high transaction volume and complex payment workflows.
• Familiarity with tracking wire transfers and resolving unapplied or unidentified payments.
• Availability to work the full 9:00 AM to 6:00 PM PST schedule.