Admin Assistant
Smoothmoves, Inc.
Main Responsibilities:
To manage the Payroll and Billing Team of the Company and ensure compliance with any relevant regulations. Generally, perform the functions of the Head, without limiting the generality of the foregoing functions:
1. PAYROLL
PROCESSING AND CREDITING
·Oversee the collection of (DTRs) from the Operations team, ensuring completeness and adherence to deadlines.
·Supervise payroll associates while also managing assigned accounts, ensuring accurate manual timekeeping and payroll processing in compliance with company policies.
·Convert payroll templates to the bank-provided format and upload them to the bank system by the 6:00 PM deadline.
· Monitor and coordinate resolution of rejected or pending payroll transactions.
· Process and review rejected transactions to ensure timely correction and compliance.
·Maintain accurate records of processed payroll transactions, including the ATD Excel file.
·Review and double-check the work of the payroll team to ensure accuracy and completeness before final submission.
2. CLIENT BILLING
·Supervise and lead the billing team in preparing and processing client invoices accurately and on time.
· Review and verify billing data.
· Resolve billing discrepancies and client inquiries promptly and professionally.
· Continuously improve billing processes to enhance efficiency and accuracy.
3. CLIENT MANAGEMENT
· Attend meetings with clients, if necessary;
· Ensures that Payroll and Billing Endorsement Form is submitted prior to 1 st payroll crediting;
· Reply to respective clients’ e-mails when and as needed or as may be required by the
Finance Manager.
· Unbilled report to be sent to all Processors, every Monday
Qualifications:
• Must possess at least a Bachelor’s/College Degree in Accounting, Finance, or any related field.
• With at least 3- 5 years of relevant experience in accounting, including experience in a supervisory or leadership capacity.
• Demonstrates strong analytical, organizational, and communication skills.
• Must be detail-oriented, highly organized, and capable of managing multiple tasks in a fast-paced environment.
• Proficient in using accounting software, Microsoft Excel, and financial reporting tools is an advantage.
7 $ per hour
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