Safety Coordinator

Our client is seeking a remote Safety Coordinator to assist with the day-to-day administrative workload of the safety and risk program. This role administers subcontractor agreements and insurance documentation, maintains the safety program’s records and training administration, and supports incident and claims files. It is a records and process driven role and does not involve site visits, field supervision, or any direction of subcontractor personnel. Responsibilities Subcontractor Agreement Administration • Prepare and issue subcontract agreements, addenda, and renewals for signature, and track execution to completion. • Maintain the subcontractor agreement repository, including effective dates, renewal dates, and amendment history. • Process subcontractor onboarding packets and verify that executed agreements, licensing, W-9s, and required insurance are complete before approval. • Maintain the subcontractor documentation database and keep status current. • Route non-standard terms or requested changes to the Risk and Safety Administrator for review. Insurance Administration • Track certificates of insurance, monitor expirations, issue renewal requests, and escalate lapses. • Verify that certificates reflect required coverage types, limits, additional insured status, and waiver of subrogation endorsements. • Maintain policy and certificate files for company lines of coverage. • Support renewal and premium audit cycles by gathering and organizing requested documentation. • Serve as administrative point of contact with brokers and carriers on routine documentation requests. Safety Program Administration • Maintain and format written safety program documents, policies, and training materials, and distribute updates. • Assign, track, and follow up on safety training completion for employees, including recertification scheduling. • Coordinate scheduling and logistics for remote training sessions. • Maintain OSHA recordkeeping entries and posting schedules under the direction of the Risk and Safety Administrator.

• Maintain safety files, inspection documentation, and corrective action logs. Incident, Claims, and Reporting Support • Perform intake on reported incidents, open the file, gather statements and documentation, and route to the Risk and Safety Administrator same day. • Track corrective actions and follow up to closure. • Support workers’ compensation and claims administration, including gathering records requested by carriers and maintaining claim files. • Compile recurring reports and maintain safety and compliance dashboards. • Respond to routine documentation requests from Operations, Finance, and customers. Requirements and Qualifications • Minimum 2 to 3 years in compliance administration, insurance certificate management, contract administration, contractor onboarding, HR administration, or similar records driven work. • Experience preparing, routing, and tracking agreements and contract documentation. • High accuracy with document management and deadline tracking. • Strong written communication for vendor, broker, and subcontractor follow up. • Proficiency with spreadsheets, document management systems, e-signature platforms, and database entry. • Ability to work independently in a fully remote role. Preferred but not Required • Construction, roofing, or trades industry background. • Experience with COI tracking or contractor compliance software. • Bilingual English and Spanish. • Familiarity with OSHA recordkeeping basics.