Administrative Assistant (Operations Coordinator)
8.5 - 9.25 $ per hourFull-time
Scientific Safety Alliance
Remote
- Remote job
Administrative Assistant & Operations Coordinator
Company: Scientific Safety Alliance
Hours per Week: 35-40
Compensation: $8.50 - $9.25/hour
Location: Remote
Work Hours: 8:30 - 5:00 US EST (Some Flexibility after the first month)
About us
SSA is a fast-growing founder- and employee-owned acquisition platform in the scientific instrument space revolutionizing the scientist's experience of regulation-mandated services. Our platform primarily provides testing, inspection, and calibration services to pharmaceutical, medical device, and research companies across the United States. We've completed 21 acquisitions to date and are currently serving over 13, 000 customers.
We were recently recognized by Inc. Magazine in their 2024 and 2025 list of 5,000 fastest growing privately held companies.
Position
The Administrative & Operations Specialist will be working directly with our Operations Teams to handle administrative tasks and special projects.
This individual will work be working to support our Eastern United States & Corporate Operations with special projects that could involve transferring data files, scheduling technicians, MS Excel projects as well as reviewing and categorizing company acquisition targets via reviewing websites and other lists. This position will have room for advancement for someone who is eager and willing to learn other areas.
Responsibilities (including but not limited to)
- Working on projects with minimal oversight. This includes solving simple and complex problems.
- Review websites, categorizing them based on priority.
- Categorize acquisition targets based on specific BioTech industry. This requires the ability to learn quickly on the different types of Life Sciences companies.
- Document acquisition targets and organize them in Excel spreadsheets.
- Review Technician schedules for efficiency
- Review and digitally organize client files.
- Review videos with specific project instructions.
- Offer ways and ideas to improve current tasks for greater efficiency.
- Maintain pipeline, and create reports
Minimum Qualifications
- Bachelor's Degree preferred
- Ability to work asynchronously with minimal oversight. This includes solving simple and complex problems.
- Must be fluent in English and communicate with excellent business grammar and etiquette.
- This position requires someone to have a meticulous attention to detail.
- Intermediate knowledge of Microsoft Excel and Word
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant (Operations Coordinator) in Remote vacancy
- ...Job Title : Coordinator Assistant Location: Remote Employment Type: Full-Time Work... ...Assistant to support the daily operations of a growing home healthcare organization... ...and internal teams. Support daily administrative and operational activities. Ensure...Remote job
600 - 800 $
...Job Title: Marketing & Administrative Assistant Salary: $600 – $800 USD/month (depending on experience... ...multiple locations. The business operates in a fast-paced, service-driven... ...and detail-oriented Junior Marketing Coordinator to assist with day-to-day marketing execution...9600 - 14400 $ per year
...Hiring: Full-Time Executive Operations Assistant - Remote - $9,600 - $14,400/yr About the... ...take full ownership of the day-to-day administrative and operational backend so the owners... ...negotiation requests from customers and coordinate with the client before applying any...Remote job- ...Overnight Maintenance Operations Support Coordinator Overnight & Weekend Coverage | Property Management / Building Services Location: Fully Remote Employment Type: Full-Time Schedule: Overnight and weekend shifts aligned to U.S. Eastern Time (New York City...
4 - 5 $ per hour
...We’re Fido — a U.S.-based operations company that helps property... ...removal. The Operations Assistant (OA) plays a critical role... ...supporting our Operations Coordinators by ensuring daily routes, requests... .... This role is primarily administrative and operations-focused —...Remote job3.75 - 5 $ per hour
...COMPANY OVERVIEW: Fido is the operational backbone for vacation rental and corporate housing providers nationwide. We manage the... ..., you’ll thrive here. POSITION SUMMARY: The Operations Coordinator is responsible for the day-to-day execution of trash services...Remote job- ...Full-Time Virtual Assistant: General Administrative Support Client Industry: Varies (Home Services,... ...of supporting day-to-day business operations. While the exact responsibilities... ...communication. Scheduling & Calendar Coordination Manage calendars, schedule...Remote job
- ...VALUE Virtual Assistants is part of Bright Business Acceleration... ...businesses worldwide improve operations and achieve growth.... ...client onboarding tasks and administrative setup Set up workflows in... ...Google profiles and accounts Coordinate with clients and internal team...Remote job
8 - 12 $ per hour
...The Luxus Group is a family-owned and operated property management and real estate development... ...SUMMARY: As the Property Operations Coordinator, you’ll be crucial in the efficiency of... ..., and completion timelines . Assist with implementation of Besty AI to manage...Remote job50000 Php
...Full-Time Virtual Assistant: Executive / Administrative Support Client Industry: Varies (Professional... ...founders, executives, and senior operators across multiple industries. This... ...communication, and high-level operational coordination. You will act as a key support...Remote job50000 Php
...Time Executive VA: Business Operations Support Client Industry:... ...Operations Virtual Assistant to become a long-term partner... ...This is not a traditional administrative role. While executive support... ...program administration Coordinate client renewals and ongoing...Remote job- ...Position: Part-Time Operations Coordinator Location: Remote (Global) Employment Type: Part-Time (20 Hrs a week) &##127758; Work from... ...Requirements ~2+ years of operations, project management, or administrative coordination experience. ~ Strong organizational and...Remote job
- ...PM ● 45-minute unpaid break each day About the Role Our client is seeking a reliable and detail-oriented DOE Coordinator Assistant with hands-on experience using HHA Exchange . The ideal candidate will support daily coordination activities related...Remote job
- ...Marketing Operations Coordinator (Paid Social & Creative Support) Location: Remote Employment... ...a second brain, who can absorb administrative and coordination work, keep the creative... ...running. This is not a task-by-task assistant role. It is built for someone who...
- ...Job Title: Ad Operations Assistant Location: Remote (EST timezone) Contract: Long term Independent contractor About the client: This is a fast-growing beauty brand founded by a world-renowned makeup artist in 2020. With a focus on clean, minimalist formulas...Remote job
- ...a reliable and detail-oriented Virtual Medical Assistant to support front desk and administrative operations. The ideal candidate will have experience in... ...appointments and handle rescheduling Scheduling & Coordination Schedule patient appointments accurately...Remote job
- ...Healthcare Project Coordinator Job Overview Employment Type: Part-Time Hours:... ...Location: Remote Role Objective The Operations & Project Coordinator supports the... ..., operations coordination, healthcare administration, or a related role. Organization: Exceptional...Remote job
- ...Work Schedule: US Daytime / PH Night Hours Location: Remote Job Summary We are seeking a proactive and resourceful Operations Coordinator to support U.S daytime operations during PH night hours. This is a coordination-heavy role where you will act as the first...Remote job
- ...Environmental Conditions Job Description Join Us as a PV Coordinator – Make an Impact at the Forefront of Innovation We have... ...and the project team, coordinating all logistical aspects and assisting with facilitation. • Interfaces with various internal and...Remote job
- ...Description Join Us as a Clinical Trial Coordinator – Make an Impact at the Forefront of... ...you’ll have the opportunity to provide administrative and technical support to the Project... ...reconciles study metrics and findings reports. Assists with clarification and resolution of...Remote job
- ...Position Name: Resource Coordinator Reports to: Resource Coordinator Manager Department... ...tickets for a global support organization operating across multiple time zones.... ...outages. Support client satisfaction and assist with resolving complaints or service concerns...Remote job
- ...Description Join us as Medical Project Coordinator – And utilize your expertise to support and enhance drug safety operations, ensuring compliance with regulatory... ...clinical/data management project teams. May assist management in training and mentoring....Remote job
- ...places to start. As our Junior Talent Coordinator, you'll be stepping into a role that sits... ...initial and final interview panels Assist in preparing job descriptions, interview... ...hired teammates Assist with HR administrative tasks in BambooHR as needed Be a reliable...Remote job
- ...Join Us as a Senior Medical Project Coordinator At Thermo Fisher Scientific, you’ll... ...hours used. Escalate any financial and/or operational risks and can attend risk management meetings... ...factors and offers solutions. May assist management in training and mentoring....Remote job
45800 - 48600 Php
...design, technology, and best-in-class operations ensures every guest enjoys a smooth, stylish... ...motivated and customer-focused Sales Coordinator to join our growing team in Austin, TX... ...-stay checklist completion) Other administrative, coordination, and data analysis tasks...Remote job8 $ per hour
...proven marketing, sales, and operational strategies. We thrive in a... ...looking for a Marketing Assistant to serve as the right hand... ...maintain publishing schedules. Coordinate with designers and... ...organization, and reporting Administrative & Project Support...Remote job- ...Position Title: Salesforce Administrator Work Arrangement: Remote Schedule: Must be willing to work shifting schedules, primarily... ...applications. Read program codes for troubleshooting and coordinate with the proper teams for resolution while performing other...Remote job
- ...Talent & PR Assistant L ocation: 100% Remote Employment... ...growing faster than our current coordination capacity. As we take on... ...smoothly. You will be the operational backbone supporting our... ...need to deliver on time Administrative & Reporting Maintain internal...
8 - 14 $ per hour
...hospitality. We are looking for a Reservation Coordinator who embodies the understanding of luxury, operates with a service-minded ethos, and is willing to do... ...for services in a timely manner as needed Assist with camera monitoring and guest communication...Remote job- ...Role: Executive Assistant Schedule: Monday to Friday 8am to... ...ensuring the CEO’s day-to-day operations run smoothly, with a focus... ...Calendar Management: Coordinate and manage the CEO’s schedule... ...support the CEO with various administrative needs. Requirements Qualifications...Remote job
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant (Operations Coordinator). Be the first to apply!
