Bookkeeper Xero VA

They work inside Xero, prepare everything, and hand it to the owner to release. All the hard work gets done, so the owner’s part is quick and clean.

Day-to-day responsibilities

• Reconcile transactions in Xero and keep the ledger clean and current.

• Process and code wholesaler and supplier bills.

• Follow up overdue customer invoices and chase accounts receivable.

• Collect, check and approve staff timesheets each week.

• Run the weekly pay run for 7 staff in Xero and prepare a single upload-ready ABA batch file. One email per week to the owner, who uploads it to the bank himself.

• Prepare and reconcile everything so the client’s external accountant can run the BAS without cleanup.

• Keep payroll, superannuation and GST coding accurate and compliant with Australian requirements.

Important: they do not get bank access. Xero access only. The owner makes all payments.

Schedule

Part time, Australian business hours, Melbourne (AEST). The weekly pay run must be prepared reliably on the same day each week.

Must-have

• Proven bookkeeping experience for Australian businesses. This is not negotiable — Australian payroll, super and GST rules are specific.
• Strong, current Xero experience, including payroll.
• Experience running weekly payrolls and producing ABA or bank batch files for upload.
• Confident with timesheet collection, checking and approval.
• Experience preparing accounts to BAS-ready standard for an external accountant.
• Accounts receivable follow-up experience, with professional written English for chasing overdue accounts.
• High accuracy and genuine attention to detail. Sloppy bookkeeping costs the client more than it saves, so screen hard here.
• Reliable fast internet with a backup connection, backup power, and a good computer setup.
• A video introduction is required