Finance and Operations Associate
Full-time
IMG - INTL MARKETING GROUP
1. Disbursement Processing
- Prepare check vouchers, fund requests, petty cash replenishments, and online payment requests.
- Validate completeness and accuracy of supporting documents (invoice, OR, DR, approvals, contracts, etc.) before processing payments.
- Encode disbursement details into the accounting or financial system.
- Assist in preparing checks, online transfers, or cash disbursements based on approved documents.
- Coordinate with requestors for missing or incomplete documentation.
2. Accounts Payable Support
- Maintain a tracking sheet for all accounts payable and payment schedules.
- Monitor due dates to ensure timely settlement of obligations.
- Tag and update paid invoices and ensure proper filing of supporting documents.
- Coordinate with suppliers regarding billing concerns, balances, or discrepancies.
3. Coordination & Validation
- Work closely with the Verification Team to confirm validated payments before release.
- Coordinate with the Transmittal Team when disbursements relate to investments or non-life insurance providers.
- Forward processed disbursement documents to Accounting for recording and monthly reconciliation.
4. Reporting & Documentation
- Maintain organized digital and physical files of all processed disbursements.
- Assist in preparing weekly and monthly disbursement summary reports for the Finance Supervisor or Finance Head.
- Encode and update check logs, fund utilization sheets, and petty cash reports.
- Assist in handling bank deposits, withdrawals, or online banking transactions when needed.
- Respond to internal inquiries regarding payment status or documentation requirements.
- Participate in audits by providing requested records or explanations for processed payments.
Qualifications
- Bachelor’s degree in Finance, Accounting, or related field
- At least 1 year of relevant experience
- Proficient in bookkeeping and strong in written and verbal communication
- Detail-oriented, organized, and proactive in problem-solving
Vacancy posted more than 2 months ago
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