Personal Assistant

Responsibilities

• Act as the primary administrative support for the Boss and coordinate with different departments.
• Collect, review, organize, and present all proposals submitted by employees, departments, suppliers, and business partners to the Boss.
• Ensure proposals are complete, properly documented, and supported by the necessary information before presenting them.
• Summarize key points, costs, timelines, objectives, and recommendations of each proposal for the Boss’s easy review.
• Schedule and coordinate proposal presentations or discussions with the Boss and concerned employees.
• Answer basic questions regarding proposals or coordinate with the responsible department for clarification.
• Monitor the status of proposals and follow up on pending approvals or revisions.
• Communicate the Boss’s decisions, comments, and instructions regarding proposals to the concerned employees or departments.
• Maintain a proper record of submitted, approved, rejected, and pending proposals.
• Manage the Boss’s calendar, appointments, meetings, and business commitments.
• Prepare meeting agendas, presentations, reports, and other documents required by the Boss.
• Handle business communications, emails, and messages professionally.
• Coordinate meetings, company activities, events, travel arrangements, and other business requirements.
• Follow up on tasks and instructions assigned by the Boss and provide updates on their progress.
• Handle confidential company and personal information with discretion.
• Perform other administrative and executive support duties as assigned by the Boss.

Job Requirements:

Educational Background

• Bachelor’s degree in Business Administration, Management, Marketing, Office Administration, or a related field is preferred.
• Relevant experience may be considered in place of a degree.

Experience

• At least 1–5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, Administrative Assistant, or similar position.
• Experience in handling business proposals, presentations, meetings, and executive-level coordination is an advantage.