Executive Assistant to CEO / Mandarin Speaker
Full-time
Global Play Hub Innovations Corp.
Can Speak, Write and Read Mandarin
1. Executive Schedule & Time Management
- Manage the executive’s schedule, travel arrangements, and overall time planning
- Arrange internal and external meetings
- Control meeting duration to ensure efficiency
- Prepare meeting materials in advance
- Take and organize meeting minutes
- Remind the executive of key deadlines and important milestones
2. Document & Information Management
- Organize and prepare reporting materials
- Condense and summarize presentations (e.g., reduce 10 slides into 2 concise slides)
- Collect weekly reports from all departments
- Compile and summarize them into brief daily reports for the Chairman
3. External Communication & Coordination
- Arrange client visits and business meetings
- Coordinate with partners and external stakeholders
- Convey the Chairman’s instructions accurately
- Follow up on implementation progress and ensure task completion
4. Basic Administrative Support
- Arrange business travel (flights, hotels, itineraries)
- Organize and process expense reimbursement documents
- Monitor contract circulation and approval reminders
- Coordinate document signing and related procedures
5. Confidentiality & Professional Image
- Maintain strict confidentiality at all times
- Do not disclose the Chairman’s private remarks
- Communicate externally with professionalism and discretion
Vacancy posted 5 hours ago
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