Admin & Finance Manager

JCY Woodworks is seeking a trustworthy, respectable, and highly professional individual to fill the role of Bookkeeper / Finance Officer. This position is critical to the integrity of the company’s financial operations and requires full confidentiality, accuracy, and accountability. The successful candidate will be willing to sign a Non-Disclosure Agreement (NDA) to protect the confidentiality of all financial and business records.

Key Responsibilities :

Accounting Functions

• Record daily financial transactions and maintain accurate books (general ledger, supplier/customer ledgers, journal entries).
• Bring accounts to the trial balance stage and support financial closings.
• Maintain an accurate and complete sales ledger for BIR compliance.
• Prepare and file BIR Form 2551Q (Quarterly Percentage Tax); coordinate with the external accountant for 1701Q.
• Ensure transactions are posted correctly using Peachtree (Sage 50) or equivalent accounting software.
• Check receipts, monitor pricing, and ensure accuracy prior to encoding sales invoices.
• Reconcile cash advances, employee receivables (rice, personal), and other accounts.
• Validate financial data processed by operations to ensure compliance with internal financial policies and audit standards.
• Oversee the full accounting cycle and coordinate periodic financial reviews.

Finance Functions:

• Manage daily sales bank deposits and record financial flows accordingly.
• Process payroll for Sash workers and Job Order personnel accurately and on time.
• Prepare check disbursements for expenditures and present for management approval.
• Monitor and record daily bank transactions, including passbook markings.
• Track revolving capital disbursements and ensure timely replenishment.
• Weekly update and monitor employee E-bills for payroll deductions.
• Prepare and issue billing statements (e.g., for Jilly’s, Chef Ming, Rodel Alvarado).
• Handle and monitor petty cash usage and ensure complete documentation.
• Ensure timely processing of government requirements, including:
• Business permit renewals
• BIR registration
• Annual inventory reports

• Minimum 2 years of relevant experience in accounting/bookkeeping in a credible business establishment.
• Proficient in Peachtree (Sage 50), Microsoft Excel, and Google Sheets.
• Strong knowledge of Philippine tax laws and BIR compliance requirements.
• Excellent numerical and analytical skills with high attention to detail.
• Strong time management and organizational skills, able to meet strict deadlines.
• Demonstrated professionalism, integrity, and respectability in past roles.
• Discreet and responsible, with the ability to handle confidential data appropriately.
• Willing to sign a Non-Disclosure Agreement (NDA) as part of employment.