Junior Contracts & Project Administrator
PELOZDEN RSS INC.
About the role
RSS is seeking an organised, detail-oriented, and motivated Junior Contracts & Project Administrator to join our team in Clark, Pampanga. In this role, the successful candidate will work closely with our client's Perth-based Finance, Project Management, and Operations teams to provide administrative, contractual, and project reporting support throughout the lifecycle of construction projects.
Key responsibilities
Assist with reviewing construction contracts and subcontracts to identify key obligations, risks, payment terms, retention requirements, and contractual deadlines.
Establish and maintain contract registers, project milestones, and contractual obligations in Procore.
Prepare and issue approved contractual correspondence, including delay notices, variation requests, and notices of claim.
Prepare, issue, and follow up Requests for Information (RFIs), variations, and outstanding project approvals.
Maintain accurate project correspondence, contractual records, and supporting documentation in Procore.
Monitor contractual deadlines, project schedules, and milestones, escalating potential delays and risks to the relevant Project Manager.
Assist with project progress monitoring, productivity tracking, installed quantity calculations, and revenue forecasting.
Prepare monthly project reports covering progress, labour hours, costs, materials, and forecast completion dates.
Provide accurate project progress information to the Finance team to support progress claims and Work in Progress (WIP) reporting.
Conduct regular document audits and prepare project record-keeping compliance reports.
About you
Bachelor's degree in Civil Engineering, Quantity Surveying, Construction Management, or a related discipline.
At least one year of experience in construction contract administration, project administration, project controls, document control, or quantity surveying.
Ability to read and understand construction contracts and identify key contractual requirements.
Understanding of variations, RFIs, contractual notices, retention, and project documentation.
Strong written and verbal English communication skills.
Good working knowledge of Microsoft Excel and cloud-based business systems.
Excellent organisational skills, attention to detail, and time management.
Ability to manage multiple projects, competing priorities, and deadlines.
Willingness to learn Australian construction practices and develop contract administration skills.
About us
RSS is dedicated to establishing itself as a global leader in the resourcing sector, consistently delivering exceptional value to clients. We focus on providing quality services, fostering employee satisfaction, building trust, and continually improving the experience of our clients and employees.
Benefits
Day shift
HMO coverage from Day 1, including one free dependent
Weekends off
Competitive remuneration
Employee referral incentive program
13th month salary
Government contributions – SSS, PhilHealth, and Pag-IBIG
Health insurance
Opportunities for promotion within RSS
Paid training and professional development
Transportation service provided
Inclusive, supportive, and fun company culture
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