HR Staff

HR STAFF

Job Description: HR Staff

Responsible for building and maintaining a strong talent pipeline to support the organization’s hiring needs. Ensures vacancies are filled in a timely, efficient, and cost-effective manner while promoting diverse and inclusive hiring practices.

Key Duties and Responsibilities:

• Build strong relationships with internal and external candidates, ensure an optimal candidate experience, and provide the required manpower.

Recruitment & Sourcing

• Conduct job postings, screen resumes, scout candidates, and schedule interviews/exams.
• Ensure timely filling of positions across departments.
• Draft and post accurate job descriptions.
• Prepare job offers, contracts, and other documents for new hires.
• Conduct orientation and introduction sessions for new employees.
• Design, implement, and maintain recruitment systems and plans.
• HR Administration & Records
• Handle HR files, administrative data, and record keeping.
• Maintain and update candidate information in the applicant tracking system.
• Maintain and update the employee masterlist (regular, probationary, resigned, etc.).
• Organize and maintain 201 files of employees.
• Time & Attendance Monitoring
• Monitor daily time logs (time in/out and break logs).
• Record monthly attendance, absences, and tardiness.
• HR Reporting – Prepare and submit requested reports, files, and data.
• System Familiarity – Familiar with the Sprout HR system and ensures timely updates of employee profiles and HR records.
• General HR Support – Assist the HR Head in various HR facets, including recruitment, employee relations, compliance, and other tasks as assigned.

Qualifications:

• Educational Background: Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• Experience: At least 1–2 years of experience in recruitment, talent acquisition, or HR-related functions.
• Technical Skills:
• Familiarity with applicant tracking systems (ATS) and recruitment platforms.
• Knowledge of sourcing techniques, including social media and job boards.
• Basic understanding of labor laws and HR compliance.
• Soft Skills:
• Strong communication and interpersonal skills for candidate engagement and stakeholder collaboration.
• Excellent organizational and time-management abilities.
• Analytical mindset with attention to detail in screening and evaluating candidates.
• Professional Traits:
• Proactive and resourceful in identifying top talent.
• Ability to work independently and as part of a team.
• High level of integrity and confidentiality in handling candidate information.
• Preferred Qualifications:
• Experience in end-to-end recruitment processes.
• Knowledge of employer branding and recruitment marketing strategies.
• Up-to-date with industry trends and innovative sourcing methods.

Benefits:

• Competitive Salary
• Statutory Benefits upon date of hired
• Annual Salary Increase
• Service Incentive Leave (Eligibility)
• HMO (Eligibility)
• Daily Meal Allowance
• Other Perks