(Urgent Hiring) Virtual Procurement Admin - WFH (Contractual)

ABOUT THE COMPANY:

Negentropy Limited is a Hong Kong–based social marketing agency operating in the fast-paced e-commerce space. We work with performance-driven teams focused on execution, speed, and results. We are not a “chill” company. We are a high-accountability environment where people are expected to deliver, improve, and take ownership daily.

THE ROLE:

We are hiring a detail-obsessed, highly reliable Virtual Procurement Admin who can support daily operations, ensure accuracy, and keep execution on track. This role is for someone who:

• Takes ownership without being chased
• Communicates clearly and proactively
• Handles confidential information with integrity
• Thrives in a fast-moving, performance-based environment

If you need constant reminders, supervision, or excuses to function — this role is not for you.

KEY RESPONSIBILITIES:

• Monitor stock levels and identify purchasing needs
• Research, evaluate, and coordinate with potential vendors and suppliers
• Track purchase orders and ensure timely delivery of goods
• Update internal databases with order details (dates, vendors, quantities, pricing, and discounts)
• Conduct market research to identify pricing trends and cost-saving opportunities
• Negotiate with vendors to secure competitive and cost-effective deals
• Prepare and analyze cost and procurement reports
• Maintain accurate records of invoices, purchase orders, and contracts
• Follow up with suppliers to confirm, adjust, or resolve order concerns
• Coordinate with warehouse or internal teams to ensure items arrive in good condition

STANDARDS & WORK STYLE:

Our team operates on trust, clarity, and consistent execution. People who thrive here tend to naturally demonstrate:

• Integrity in Communication – Sharing accurate updates, even when things are not perfect
• Consistency – Showing up prepared, on time, and dependable across days—not just on good days
• Ownership Mindset – Following through on commitments and proactively closing gaps without being chased
• Structured Work Habits – Comfort with documented workflows, tracking systems, and clear visibility of work progress
• Professional Discipline – Maintaining a stable work environment and managing responsibilities with minimal oversight
• This role suits individuals who value clarity, accountability, and steady performance over time.

APPLICATION FIT:

Candidates who tend to do well in this role are those who:

• Prefer clear expectations and structured processes
• Take pride in delivering complete, accurate work
• Communicate early when challenges arise (rather than after deadlines)
• Are comfortable having their work reviewed and measured against standards
• Are comfortable working during morning or daytime shifts with consistent availability

On the other hand, this role may feel restrictive for those who:

• Prefer highly flexible or loosely defined work setups
• Work best without structured tracking or accountability systems
• Find it challenging to maintain consistency in attendance or output
• Rely on rushed, unreviewed, or templated outputs instead of careful execution
• Prefer late-night schedules or have inconsistent daytime availability

QUALIFICATIONS:

• Bachelor’s degree in Business Administration or any related field (fresh graduates are welcome)
• Experience in Purchasing, Procurement, or a similar role is an advantage
• Proficient in Google Sheets (comfortable with formulas and data handling)
• Strong English communication skills (written and verbal)
• Detail-oriented with good documentation and organizational skills
• Able to manage multiple tasks, analyze information, and resolve issues effectively
• Team-oriented with strong coordination and listening skills
• Practical, logical, and goal-driven in approach

TECHNICAL REQUIREMENTS:

- Stable internet connection (minimum 50-100 Mbps) Laptop/PC with at least:

- 8GB RAM

• Intel i5 (or equivalent) or higher
• 256GB storage or higher

For Mac Users:

• 8GB unified memory or higher
• Apple M1 chip or newer (or Intel i5 and above)
• 256GB SSD or more

SALARY: ₱18,000–₱23,000 per month

WORK SCHEDULE & SETUP:

• Employment Type: Contractual
• Contract Term: 6 months (renewable based on performance and business needs)
• Work Setup: Remote
• 5 working days per week with 2 rest days
• 8 working hours per day with a 1-hour lunch break
• Schedule may vary depending on business needs
• Must have own laptop and a reliable internet connection