ACCOUNTS PAYABLE ASSISTANT - 3 YRS EXPERIENCE - SALARY: 25k - 27k - BRGY. SANTOL, QC

Requirements:

20k-25k monthly Salary

Can start ASAP

Bachelor’s Degree: Most employers require a Bachelor’s degree in Accounting, Finance, Business Administration, or any related field. While a specialized accounting degree is preferred, some employers may accept candidates with degrees in other fields if they have relevant experience or training.

Understanding of Accounts Payable Processes: Knowledge of the full accounts payable cycle is critical. This includes:

Receiving and verifying invoices

Processing payments (check, bank transfer, or electronic payments)

Managing and reconciling accounts payable ledgers

Ensuring payments are made in a timely and accurate manner

Basic Accounting Knowledge: Understanding of basic accounting principles such as debit/credit, journal entries, general ledger, and the Chart of Accounts.

Tax Compliance: Familiarity with local tax laws and regulations (e.g., VAT, Withholding Tax) is essential, as AP assistants may need to ensure proper tax treatment for transactions.

Reconciliation Skills: Ability to reconcile accounts payable entries with vendor statements and bank records to ensure accuracy.

Use of Accounting Software: Proficiency in accounting software such as QuickBooks, SAP, Oracle, or Xero is commonly required. Familiarity with spreadsheets, especially Microsoft Excel, is also vital for tracking and reporting financial data.

Attention to Detail: Strong focus on accuracy and organization, as even small errors in data entry or payments can have significant financial consequences.

Duties and Responsibilities:

- Receive, review, and verify supplier invoices, billing statements, and payment requests.

- Ensure invoices are accurate and supported by purchase orders, delivery receipts, and other required documents.

- Encode and record accounts payable transactions in the accounting system.

- Prepare payment vouchers and assist in processing payments to suppliers.

- Monitor payment due dates and maintain an updated schedule of outstanding payables.

- Reconcile supplier statements with company records and resolve discrepancies.

- Maintain organized and updated files of invoices, receipts, and payment documents.

- Assist in preparing accounts payable reports and other financial summaries.

- Coordinate with suppliers and internal departments regarding billing and payment concerns.

- Assist with month-end closing and other accounting tasks as assigned.