Executive Secretary
Full-time
Legacy Enterprise Corporation
Overview:
The Family Executive Secretary provides high-level administrative and personal support to a private family. This role requires discretion, strong organizational skills, and the ability to manage both professional and personal matters efficiently.
Key Responsibilities:
- Manage calendars, appointments, and schedules for family members
- Handle correspondence (emails, messages, calls) with confidentiality
- Coordinate travel arrangements, accommodations, and itineraries
- Organize meetings, family events, and appointments
- Prepare documents, reports, and presentations as needed
- Assist with household-related coordination, including payroll, service providers, and vendors
- Handle bill payments, basic bookkeeping, and expense tracking
- Maintain records, files, and important documents
- Act as a liaison between the family and external contacts
- Perform other administrative and personal tasks as assigned
Qualifications & Skills:
- Proven experience as an Executive Secretary, Personal Assistant, Admin or similar role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Proficient in Google Workspace, QuickBooks, and Microsoft Office, especially in Excel
- Ability to multitask and work independently
- Trustworthy, detail-oriented, and flexible
- Background in bookkeeping or finance support
- Willingness to work flexible hours if needed
Vacancy posted 19 hours ago
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