Secretary
Full-time
Fortuna Mining Corporation
Job Summary
We are looking for a highly organized and reliable Secretary who is fluent in Mandarin (Chinese), English, and Filipino (Tagalog). The ideal candidate will provide administrative and secretarial support, facilitate communication between local and Chinese-speaking clients or management, coordinate schedules, prepare reports, and ensure the efficient operation of the office. This role requires excellent communication, organizational, and multitasking skills, as well as the ability to maintain confidentiality. Multilingual secretaries commonly support executives by handling correspondence, scheduling, document translation, and interpretation between languages.
Key Responsibilities
- Manage the executive's daily calendar, meetings, appointments, and travel arrangements.
- Answer and screen phone calls, emails, and other correspondence in Mandarin, English, and Filipino.
- Translate documents, emails, letters, and reports between Mandarin, English, and Filipino.
- Provide interpretation during meetings, conferences, and business discussions when necessary.
- Prepare meeting agendas, presentations, reports, and minutes of meetings.
- Coordinate with Chinese-speaking clients, suppliers, business partners, and visitors.
- Handle confidential documents and sensitive business information with discretion.
- Arrange travel bookings, accommodations, and transportation for executives or visitors.
- Assist in processing permits, business documents, contracts, and other administrative requirements.
- Perform other administrative and secretarial duties assigned by management.
Qualifications
- Bachelor's degree in Business Administration, Office Administration, or any related field.
- At least 2 years of experience as a Secretary, Executive Assistant, or Administrative Assistant.
- Fluent in Mandarin (Chinese), English, and Filipino, both written and spoken.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and time management abilities.
- Ability to multitask and work under pressure.
- High level of professionalism, integrity, and confidentiality.
- Experience working with Chinese executives or international companies is an advantage.
Preferred Skills
- Excellent translation and interpretation skills.
- Strong attention to detail.
- Ability to prioritize multiple tasks effectively.
- Professional business etiquette.
- Problem-solving and decision-making skills.
- Experience handling business correspondence and documentation.
Languages Required
- Mandarin (Chinese) – Fluent
- English – Fluent
- Filipino (Tagalog) – Fluent
Vacancy posted 21 days ago
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