Secretary
35000 - 60000 PhpFull-time
Ideal Institute of Innovative Studies
Job Title: Private Secretary to the Founder
Industry: Education / Academic Services
Reports to: Founder & Chairperson
Position Overview
The Private Secretary to the Founder provides executive-level support to the institution’s Founder, ensuring efficient management of day-to-day operations, strategic initiatives, and personal commitments. This role requires exceptional organizational skills, professionalism, and the ability to serve as the Founder’s trusted aide in communications, decision-making, and representation. The ideal candidate will bring not only administrative expertise but also an understanding of the unique vision and mission of an educational institution.
Key Responsibilities
Executive & Administrative Support
- Manage the Founder’s calendar, appointments, and travel arrangements (local and international).
- Draft, review, and prepare correspondence, presentations, speeches, and official documents.
- Maintain accurate records of meetings, decisions, and strategic initiatives.
- Anticipate needs and proactively manage tasks to support the Founder’s efficiency.
Communication & Liaison
- Serve as the primary point of contact for the Founder with staff, faculty, trustees, parents, students, and external stakeholders.
- Coordinate communications with academic leaders, educational partners, and government/industry representatives.
- Facilitate smooth information flow between the Founder’s office and various departments.
Strategic & Project Support
- Support the Founder in driving institutional projects, fundraising initiatives, and partnerships.
- Conduct research and prepare briefing papers, reports, and data analyses for strategic decision-making.
- Monitor project milestones and ensure timely follow-up on key deliverables.
Representation & Protocol
- Represent the Founder at internal and external meetings when delegated.
- Assist in preparing for public speaking engagements, board presentations, and international collaborations.
- Ensure the Founder is well-briefed and prepared for all official functions.
Personal & Confidential Support
- Manage confidential information with discretion and integrity.
- Provide personal assistance as required to support the Founder’s health, well-being, and professional productivity.
Qualifications & Skills
- Bachelor’s degree in Education, Business Administration, Communications, or related field (Master’s preferred).
- 5+ years of experience as an Executive Assistant, Private Secretary, or in a senior administrative role (experience in education or academia is an advantage).
- Excellent written and spoken English; strong presentation and drafting skills.
- High level of discretion, integrity, and ability to handle sensitive matters.
- Strong organizational, time management, and multitasking abilities.
- Professional demeanor with strong interpersonal and cross-cultural communication skills.
- Flexibility to travel frequently and work beyond standard hours when needed.
Compensation & Benefits
- Competitive salary and benefits package, 35k-60k PHP/month.
- Professional development opportunities in leadership and international education.
- Direct exposure to strategic decision-making and educational innovation.
- Opportunities to contribute to the growth and vision of the institution.
Vacancy posted 23 hours ago
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