WFH URGENT: Transaction Coordinator
Full-time
Sphere Rocket VA US
Key Responsibilities:
- Transaction & Loan File Management: Track contract-to-close milestones; handle routine calls to lenders, processors, title companies, and inspectors; open and monitor title workflows
- Deadline & Document Tracking: Organize and submit loan documentation, answer processor inquiries, and track financing/closing deadlines to flag slipping dates
- Inspection & Appraisal Logistics: Schedule property inspections, retrieve completed reports, and coordinate appraisals and insurance quotes
- Post-Close & Property Setup: Execute property setup checklists, book photographers and cleaners for rental launches, coordinate utility setups, and manage handoffs to property managers
- CRM & Reporting: Triage client email inboxes, update property pipelines and records in GoHighLevel, and deliver daily pipeline brief reports
Required Experience & Proficiency:
- Real Estate Transaction Coordination: Proven experience in real estate transaction coordination or loan processing in a corporate setup or as a Virtual Assistant (Required)
- Phone Communication & Accent: Clear, neutral English accent with high comfort making phone calls to vendors and partners (Required)
- CRM Systems: Practical experience using CRM platforms, particularly GoHighLevel (Plus)
- Communication Skills: Strong written and verbal English communication skills
Vacancy posted 8 hours ago
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