Operations Assistant/Specialist
Full-time
Mario A. Alix Philippines Inc.
The Operations Associate is responsible for managing business operations, cost estimation, proposal development, and office administration within an engineering design firm. This role ensures that project quotations are accurately prepared, proposals are tracked, and awarded projects are smoothly transitioned into operations.
Business & Cost Estimation:
- Analyze project requirements and estimate engineering design man-hours and costs.
- Develop pricing structures to ensure profitability while remaining competitive.
- Prepare detailed quotations and proposals based on cost analysis and scope of work.
- Track sent proposals and maintain records of the hit rate (success vs. rejection).
Operations & Project Support:
- Define and document the scope of work for awarded projects based on the approved quotation.
- Coordinate with engineering teams to align project execution with contractual agreements.
- Assist in resource planning, ensuring the availability of personnel and materials for awarded projects.
Office Administration & Process Optimization:
- Manage and improve business operations processes to enhance efficiency.
- Maintain project documentation, contracts, and financial records.
- Oversee general office administration, including procurement, invoicing, and vendor coordination.
- Support management in operational decision-making and business growth initiatives
Qualifications & Skills:
- Bachelor’s degree in industrial engineering , Business Administration, or a related field .
- Experience in business operations, cost estimation, or project management is a plus.
- Previous work in an engineering firm is an advantage.
- Strong analytical skills for cost estimation and financial analysis .
- Highly proficient in Microsoft Office (Excel, Word, PowerPoint) and Canva .
- Excellent organizational, communication, and negotiation skills.
- Able to work independently and collaborate with cross-functional teams.
Vacancy posted a month ago
Similar jobs that could be interesting for youBased on the Operations Assistant/Specialist in Manila vacancy
- ...Operation Assistant Job Overview We are looking for a reliable and detail-oriented Operation Assistant to support our daily logistics operations. The ideal candidate should have experience in the logistics industry and be able to coordinate with internal teams to...
- ...Trading Operations Manager Job Summary: The Trading Operations Manager is responsible for overseeing daily trading operations, ensuring smooth coordination between suppliers, clients, logistics, and internal teams. This role ensures compliance with regulations,...
- ...Assist in daily operations and administrative tasks. Coordinate schedules, meetings, and communications. Maintain accurate records and documentation. Support project management and workflow improvement initiatives. Provide excellent customer service...
- ...POSITION PURPOSE This role is a dynamic mix of field operations, administrative management, and personnel development. You will be the... ...stocks when a Sales Associate resigns, transfers, or pull out. • Assist in reconciling inventory records with physical counts and...
- ...Assist in the daily operations and management of the business. Perform administrative duties such as filing, typing, copying, binding, and scanning. Schedule and organize meetings and appointments. Prepare necessary paperwork and perform data entry tasks....
- ...small brick and mortar restaurants by liberating them of the operational burden of running their business. We accomplish this by providing... ...What We’re Looking For Tarro is looking for an Operations Specialist to join our growing support organization. This is a new role...
- ...OPEN POSITIONS: • OPERATIONS ASSISTANT QUALIFICATIONS: - With related work experience - 4 years college graduate of any related courses - With mandatory requirements: SSS, PAGIBIG, PHILHEALTH, TIN, NBI - Willing to start ASAP An Operations Assistant...
- ...advancements and e-commerce trends. Ensure the security of customer information and transactions. Proven experience as an E-Commerce Specialist or similar role. Strong understanding of e-commerce trends, online marketing, and sales strategies. Proficiency in software...
7 $ per hour
...Finance. HR. Operations. Better ways of working. Core-VA Solutions is a Texas-based healthcare... ...’re looking for a Finance & Operations Specialist who can confidently work across... ...initiatives, retention, and HR projects Assist leadership with HR reporting, policy...- ...Description Assist in overseeing daily operations to ensure efficiency and effectiveness. Collaborate with management to develop operational strategies and plans. Support in budgeting, forecasting, and minimizing operational costs. Coordinate with team members...
- ...Looking for an all-around admin officer who can provide key support for handling daily operations, managing schedules, correspondence, preparing documents, maintaining files and databases, managing office operations, and supporting HR functions Key responsibilities...
- ...Provide administrative support to ensure efficient operation of the office. Manage schedules, organize meetings, and handle correspondence. Assist in project coordination and file management. Maintain office supplies inventory and order as needed. Serve as...
- ...Description Provide administrative support to ensure efficient operation of the office. Assist in the preparation of regularly scheduled reports. Handle requests and queries from senior management. Maintain a positive and professional attitude toward customers...
- ...compliance and alignment with company goals. ~ Coordinate with IT and HR teams in the implementation or enhancement of HRIS and other operational systems. ~ Monitor and evaluate the effectiveness of new or revised systems and procedures. ~ Ensure adherence to labor laws,...
- ...presentations; maintaining physical and electronic files. Office Operations: Ordering supplies, managing inventory, maintaining equipment,... ...Support & Data Performing data entry, updating databases, assisting managers/staff, handling confidential information. Typical...
- ...lifetime of vacations for our guests. Royal Caribbean Group’s Operations Control Unit Team has an exciting career opportunity for a full... ...party vendor for a total of 2,200 employees. This role will assist in examining contact center trends which includes but not limited...
- ...Feeding Therapy, using evidence-based methods like PROMPT and SOS. Operating from Monday to Saturday, we are dedicated to providing a... ...center's services and policies to guide families with confidence Assist in coordinating events, schedules, and day-to-day operations...
- An HR Benefits & Compensation job involves designing, managing, and administering pay structures, benefits (health, retirement, perks), and incentive plans to attract, retain, and motivate employees while ensuring fairness, competitiveness, and legal compliance, utilizing...
- ...small brick and mortar restaurants by liberating them of the operational burden of running their business. We accomplish this by providing... ...related questions, concerns, and policy guidance. You will assist in resolving employee concerns by coordinating with the...
- ...Description Manage daily e-commerce operations, including order processing, inventory management, and customer service. Analyze sales data and generate reports to identify trends and opportunities for growth. Collaborate with marketing teams to implement promotional...
40000 - 55000 Php
...This is a remote position. Operations & Client Coordination Specialist Remote | Philippines Full-Time, Php 40,000 – 50,000/month FIXED Morning Shift (AU Time) HMO Included If you are a highly organized, "backbone" administrative professional who...- ...Description Assist in the recruitment process by screening resumes and scheduling interviews Maintain and update employee records in the HRIS Support onboarding and training programs for new hires Handle employee inquiries regarding HR policies and procedures...
- We are looking for a dedicated HR Recruiter to join our growing team! If you are passionate about talent sourcing, recruitment, and people management, this role is for you. What you’ll do: • Source and screen candidates • Post job ads on different platforms • Conduct...
- ...Description Assist in recruitment processes including job postings, screening resumes, and scheduling interviews. Support the onboarding process for new hires, ensuring a smooth transition into the company. Maintain employee records and HR databases, ensuring...
- ...Description Manage day-to-day operations of the e-commerce platform to ensure efficiency. Analyze sales data and user behavior to optimize product listings and improve the customer experience. Coordinate with marketing and logistics teams to implement promotional...
- Collaborate with hiring managers to understand staffing needs and develop effective job descriptions and recruitment strategies. Manage the end-to-end recruitment process: sourcing, screening, interviewing, and selecting candidates. Utilize various sourcing methods...
- Conducts employee orientation of Company Policy, Rules and Regulations and signing of Employment Contract to briefly discuss the employment arrangements, conditions and nature of the newly hired employees. Responsible for the sourcing of candidates, interview, background...
- ...About the role You'll join our multidisciplinary Medical Operations team, which supports the healthcare professionals who provide... ...adjustments you may need during the interview process. We use AI-assisted tools across our business to help our teams work more efficiently...
- ...The HR Associate supports the daily operations of the HR department, including recruitment, onboarding, benefits administration, and employee... ...and confidential manner. 1. Recruitment and Onboarding: Assist in the full recruitment lifecycle (i.e., including job postings...
- ...OPEN POSITIONS: • HR ASSISTANT QUALIFIACATIONS: - Have experience as HR Assistant - Atleast College Graduate or Vocational - With mandatory requirements: SSS, PAGIBIG, PHILHEALTH, TIN, NB - At least fully vaccinated - Willing to start ASAP An HR Assistant...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Operations Assistant/Specialist. Be the first to apply!
