Procurement and Logistics Supervisor

Job Summary

The Procurement and Logistics Supervisor is responsible for overseeing the procurement of materials, equipment, and services required for company operations and project implementation. The role ensures cost-effective purchasing, timely delivery of materials, and efficient coordination of logistics to support project schedules and operational needs.

Key Duties and Responsibilities

1. Procurement Management

• Plan, organize, and supervise procurement activities to ensure timely acquisition of materials and supplies.
• Source and evaluate suppliers, contractors, and service providers.
• Request quotations, conduct price comparisons, and negotiate favorable terms with vendors.
• Prepare and process purchase orders and procurement documentation.
• Ensure procurement activities comply with company policies and procedures.

2. Vendor and Supplier Management

• Develop and maintain strong relationships with reliable suppliers.
• Monitor supplier performance in terms of quality, delivery time, and cost efficiency.
• Maintain and update the supplier database and accreditation records.

3. Logistics Coordination

• Supervise the transportation and delivery of materials to project sites.
• Coordinate with warehouse, drivers, and project teams for timely dispatch and delivery.
• Monitor shipment schedules and resolve delivery issues.

4. Inventory and Materials Monitoring

• Coordinate with warehouse personnel to monitor stock levels and material availability.
• Ensure proper documentation and recording of materials received and distributed.
• Help prevent shortages, overstocking, or loss of materials.

5. Cost Control and Budget Monitoring

• Ensure procurement activities are within the approved budget.
• Identify cost-saving opportunities without compromising quality.
• Monitor and report procurement expenses.

6. Documentation and Reporting

• Maintain accurate procurement records including purchase orders, delivery receipts, invoices, and contracts.
• Prepare procurement and logistics reports for management review.
• Ensure all transactions are properly documented and filed.

7. Compliance and Quality Assurance

• Ensure materials and supplies meet required specifications and standards.
• Verify that purchased items comply with project requirements and company standards.

8. Team Supervision

• Supervise procurement and logistics staff.
• Assign tasks and monitor staff performance.
• Provide guidance and training when necessary.

Qualifications

Education

• Bachelor’s Degree in Business Administration, Logistics, Supply Chain Management, Engineering, or related field .

Experience

• At least 3–5 years of experience in procurement, logistics, or supply chain management .
• Experience in construction procurement is an advantage.

Skills

• Strong negotiation and vendor management skills
• Good organizational and planning abilities
• Knowledge of procurement processes and logistics coordination
• Proficiency in MS Office and inventory systems
• Strong communication and leadership skills
• Ability to work under pressure and meet deadlines