Accounts Payable Officer

ROLE PURPOSE

To provide support to the Finance Officer managing all functions of the company’s financial and accounting systems with a particular focus on collecting, checking and entering data to maintain and update accounts transactions.

KEY RESPONSIBILITIES

• Creditors - check PO's and process invoices

• Assist maintenance of Accounts and Invoices email

• Transfer invoices and statements to relevant folders

• Register invoices into Jobpac noting projects, fortnightly and Office types

• Code invoices in Jobpac - checking if no delivery docket noted and should be to send query first

• Follow up on queried and unapproved invoices

• Assist creditor monthly reconciliations

• Assist fortnightly payment checking

• Assist monthly payment runs

• Ad hoc payment runs

• Creditor creation

• Liaise with Creditors for unpaid invoices

• Liaise internally for unpaid invoices

• Liaise with Creditors for queried invoices

• Liaise internally for queried invoices

• Process credit card transactions

• Reconciliation credit card transactions

• Reconciliation of bank statements

• All above for both Contracting and Mira

CORE COMPETENCIES

Communication

• Ability to communicate effectively, on all levels, with the wide range of people both internally and externally

• Be and advocate for McNally and the journey that it’s on

Team work

• The ability to display leadership in a team environment

• Inspire the team and work collaboratively to achieve project targets and overall company goals

Problem solving

• Be able to apply practical and common-sense approach to problem solving within your area of expertise to obtain the best result for the company and individuals involved

• Identify sticking points or risk areas of the business and provide recommendations of improvements

• Show the ability to be able to manage your time effectively and prioritise your work schedule to maximise the output to the benefit of the Company

• Display a high level of planning and organisational skills that ensures that tasks and projects are completed with-in time frames nominated

• Competency levels in:

  • MS Outlook

  • Word

  • Excel

  • Bizprac

  • Document Locator

• Self-identify areas of learning required and then report to Managing Director

• Be prepared to undertake skills training as identified

• Follow effectively safety plans, programs and systems

• Advise on inconsistencies and needs of said plans

• Follow effectively quality plans, programs and systems

• Advise on inconsistencies and needs of said plans

QUALIFICATIONS & EXPERIENCE

• Pre-Tertiary qualifications in Finance and Accounting or a related field

• Experience with working external stakeholders

PERSONAL ATTRIBUTES

• Excellent written and verbal communication and listening skills

• Self-motivated and ability to work autonomously

• Developing skills at problem solving, critical analysis, creative thinking and providing tailored solutions

• Excellent organisational and time management skills, to meet competing deadlines

• Excellent interpersonal skills

• Proven ability to develop positive and co-operative relationships with both internal and external stakeholders