Administration and Personal Assistant

ROLE OVERVIEW

The Administration and Personal Assistant is responsible for supporting management by handling tasks related to both their personal and business affairs. This role provides comprehensive secretarial, administrative, and personal support aimed at making daily operations and activities more organized, efficient, and seamless.

• Receive and screen visitors, direct phone calls, and distribute mail
• Issue Official Receipts and coordinate distribution through messengers
• Disburse checks and verify issued Official Receipts
• Handle petty cash fund and prepare summaries for replenishment
• Prepare requisition and liquidation of funds
• Canvass and source new materials or supplies as needed
• Prepare and maintain records of Purchase Orders
• Monitor and coordinate delivery of supplies, materials, and other items
• Coordinate messengerial tasks, maintenance activities, and repair services
• Manage and organize schedules, diaries, appointments, meetings, and events
• Maintain and update databases and filing systems
• Collate and file reports and personal documents
• Coordinate with household staff for administrative or logistical needs

QUALIFICATIONS

• Preferably a graduate of a four-year course
• Female with at least three (3) years of experience as an Administrative Assistant
• Strong interpersonal skills
• Tech-savvy, with experience in word processing and email applications
• Active listening and effective communication skills
• Excellent critical thinking and logical reasoning skills; proactive in problem-solving
• A self-starter who is organized, resourceful, and able to complete tasks with minimum

supervision

• Proficient in speaking, reading, and writing in both English and Filipino
• High attention to details with excellent time management
• Ability to multitask and work efficiently under pressure