Marketing and Acquisition Assistant (w/GHL experience)

At Polaris, we’re on the lookout for a driven, detail-oriented, and marketing-savvy Marketing and Acquisitions Assistant to join our world-class team. If you thrive in fast-paced environments, love the idea of being the operational backbone of a company’s marketing engine, and have strong hands-on experience with GoHighLevel, content creation, CRM systems, and social media, this role is for you.

Polaris is a consulting agency with a bold mission: To help 1 million Founders to leverage time, reclaim freedom, and scale without sacrifice. We’re the only firm blending coaching and done-for-you services through a hybrid model — empowering our clients with strategic delegation, streamlined operations, and scalable systems. 

We’re looking for a proactive implementer and critical thinker — someone who can own the execution of digital marketing systems from A to Z. You’ll be the strong link the Founder can rely on, responsible for setting up, executing, and optimizing all marketing touchpoints across CRM, content, social media, funnels, ads, and lead follow-up. This role is perfect for someone who thrives in supporting visionaries, brings technical marketing skills to the table, and gets excited about driving results behind the scenes.

Be the driving force behind the marketing engine of an established, fast-growing company. You won’t just support growth — you’ll architect it. By managing the daily execution of CRM, funnels, social media, and content systems, your role will directly help scale client acquisition, multiply impact, and buy back the Founder’s time.

GoHighLevel CRM Setup and Management

• Confident with sub-account setup: domain, email, SMS, and branding
• Skilled in building funnels (lead magnet & VSL funnels) and opportunity dashboards
• Experienced in workflow creation, list segmentation, and automated email campaigns

Social Media Management:

• Able to edit and repurpose content using tools such as Canva, Descript, and CapCut
• Proficient in managing posts, DMs, and outbound engagement across Facebook, Instagram, and LinkedIn (Youtube and X experience preferred but not mandatory)
• Capable of tracking content performance metrics and reporting growth

Design & Creative Execution

• Strong aesthetic sense for visuals, branding, and messaging consistency
• Able to design graphics and repurpose long-form content into short-form content
• Maintains an organized library of branded templates and campaign assets

Marketing & Ads Performance Tracking

• Setup and troubleshoot Meta Pixel, Google Analytics, and UTM tracking
• Able to log and track CPL, CTR, and conversion metrics in performance dashboards
• Comfortable identifying optimization opportunities based on weekly campaign data

Prospecting & Pipeline Management

• Confident with cold outreach, DM scripts, and booking appointments
• Manages pipeline hygiene, lead tagging, and follow-ups in GHL & spreadsheets
• Supports sales velocity by ensuring no lead slips through the cracks

• Minimum 3 years in virtual work experience (agency background highly preferred but not mandatory)
• Great english and communication skills - both written and spoken
• Self-starter with attention to detail, systems thinking, and a can-do attitude
• Ability to handle challenging deadlines with strong time and project management skills
• Proven experience using GoHighLevel at agency and sub-account levels
• Familiarity with email list hygiene, tagging, segmenting, and campaign scheduling
• Proficiency in graphic and video editing tools: Canva, CapCut, Descript
• Experience managing Facebook, Instagram, and LinkedIn pages (YT and X a bonus)
• Strong grasp of Meta Ads, Pixel setup, UTM tracking, and analytics dashboards
• Confident with outreach, DM management, follow-ups, and booking calls

Role Results (KPIs): *Specific targets to be defined*

• GHL CRM hygiene – with well maintained pipeline, tags, workflows & campaigns
• Quality control pass rate with funnels, automations and systems submitted
• Adherence to content production calendar (edited, approved, scheduled)
• Response time to lead outreach opportunities (social media, email & text)
• Reporting accuracy with campaign tracking (Meta pixel, UTM, Google Analytics)

Work Schedule:

• Full time position. 8 hours per day. Monday to Friday.
• Exact shift times will be based on the job role.
• Depending on the demand, you may be required to work during any of these timezones: All North American time zones. European time zones, Australia/Asia Pacific time zones.

Compensation Structure and Perks:

• Hourly rate starting from 4 USD / hour
• Eligibility to earn quarterly bonuses of 800 USD or more per year
• Access to training and coaching for ongoing career development
• Pay rise potential according to experience and performance
• Opportunity to be hired for projects at higher one-off fees on top of standard salary
• Work from home privilege
• Opportunity to work alongside a high-performing VA team and world class Founders