GS Sea Logistics Senior Specialist - AU Documentations

It's more than a job

As a member of the Freight Forwarding team Kuehne+Nagel, you will play a key role in transporting goods, optimising processes, and fulfilling our customers' promises. And by transporting medicines, toys and important machine parts, you are not only delivering goods, you are making small and big moments possible for people all around the world. At Kuehne+Nagel, our contribution counts in more ways than we imagine.

Job Purpose

• To complete the daily processing of all Seafreight shipments and dispatch of freight, documentation, and any other related requirements.
• To help in increasing productivity of the National Seafreight Import Desk of Australia.
• To ensure high compliance is maintained in line with Australian Customs Guidelines.
• To ensure the overall accuracy of the entries being processed, which includes but is not limited to:

• • Sea Cargo Automation reporting and import shipment declaration to the Australian Customs Authority
  • Shipping Line and Co-Loader’s documentation archiving to the KN System
  • To ensure that the service expectations of customers are delivered with minimum to zero escalation and the behavioral expectations of the company are met and observed at all times.

Main Responsibilities

• Monitors all shipping line and co-loader's documentation that is necessary for the sea cargo lodgments and reports to the Customs Authority. These documents are necessary for the releasing and delivery of both BAL and non-BAL shipments handled by KN or with KN's participation.
• Initiate calls and meetings with the shipping lines and co-loaders involved to speed up the release of the shipping documents and/or to follow up on missing documents and/or incorrect document information.
• Notifies relevant parties in the AU local offices and origin departments with regards to the necessary actions to be done to release the documents from the shipping line and co-loaders.
• Coordinates LOA (Letter of Authority), OBL/Telex Release documents releasing with the origin departments, which is necessary for KN to obtain the delivery orders from the shipping line prior to the shipment ETA.
• Checks and reviews the correctness of the carrier and co-loader invoices and coordinates with the KN Accounts Department regarding the payments, and in parallel, performs the necessary transactions in SeaLog and other KN payment systems.
• Checks and reviews Shipping Line and Co-Loader's document information and/or details to match with the information indicated in SeaLog, and collaborate with the Managed Service and/or Sea Cargo teams for the necessary actions in case an incorrect or mismatched information is found.
• Monitors all 'Create Customer Documentation' tasks in SeaLog and completes the task timely or prior to the shipment ETA.
• Creates an Internal Delivery Order (DO2) document for each sub-file on a SACO shipment.
• Ensures all shipping line and co-loader's documentations are archived in SeaLog timely and accurately against the relative transaction numbers.
• Runs the BOT application to speed up archiving of shipping documents in SeaLog.
• Check and review the report generated by the BOT application to ensure a manual correction or archiving of the BOT-rejected documents.
• Regularly checks the 'Missing Delivery Order' report to ensure that all upcoming shipments have the necessary Delivery Order document in SeaLog prior to the shipment ETA.
• Coordinates with the AU Claims Team on any damage and/or short-shipped cargo as indicated in the Cargo Outturn Report.
• Creates and triggers the SeaLog task in order to enable the downstream processes.
• Seeks for continuous improvement over task and maintains the latest working instructions.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Logistics/Transportation, Computer Science/Information Technology, Business studies/administration/management,   Engineering, Accounting/Finance or Economics
• 2 to 5 years of experience in Sea Logistics or a similar industry.
• Proficient in MS Outlook and basic MS Excel.
• Good understanding of international geography and shipping operations.
• Strong communication, analytical, and organizational skills.
• Process-driven with keen attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Demonstrates initiative, ownership, and leadership potential.
• Flexible, adaptable, and able to work in a fast-paced environment.
• Collaborative team player with a positive work attitude.

Who we are

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.

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