Project Administrator

The Project Administrator plays a key role in ensuring the smooth and efficient operation of the team by providing comprehensive administrative, project coordination, and business support services. Acting as a central point of contact, the role supports day-to-day team activities, document management, compliance processes, project administration, stakeholder coordination, and executive support. The position works closely with management, project teams, clients, and external partners to ensure company procedures are followed, deadlines are met, and projects are delivered efficiently while maintaining high standards of quality, governance, and customer service.

Key Responsibilities:

• Act as the main point of contact for all administrative tasks following the company processes
• Creation and management of team collaboration Microsoft Teams channels using standard folder structure
• Checking of documentation to ensure QA procedures are met, raising any inconsistencies and correcting as appropriate. Support team QA compliance and document filing
• Assist with the completion of expenses and timesheets on behalf of the team as required
• Arranging internal, external and online meetings for the team, including arranging meeting room bookings, catering as required
• Administration of holiday leave for the team
• Arranging domestic and international travel, preparation of itineraries and insurance following the company travel policy
• Assistance with onboarding and offboarding of team members
• Compilation and formatting of specifications, reports, presentations etc using company templates, and timely processing of general correspondence
• Taking minutes/actions at team and other adhoc meetings as required, and following up to ensure actions are closed
• Ensuring management team are well prepared for meetings and have necessary documentation and briefing papers
• Liaising with clients and external visitors including arranging business development and project related meetings, welcoming and looking after visitors for in person meetings
• Coordination of NDA's, Sub Consultancy Agreements and Client Contracts via DocuSign for team, following process to align with legal team requirements
• Undertake necessary compliance checks with onboarding suppliers and clients
• Assisting with the arrangement, coordination, and follow up of team management meetings and team events
• Communication with the team to update them on company updates and processes via 1:1 meetings or team meetings
• PA support to the management team as required including diary management and inbox management
• Conduct research into specific matters as required and report findings
• Support conference and client event management activities
• Support Ethics and Risk compliance processes and preparation of necessary paperwork
• Responsible for the setting up of all enquiries and projects following company process, and communicating the details to the project team
• Assisting with the coordination of RFPs/PQQs/Tenders working with the project management team, liaising with relevant departments; using and updating the master tender document
• Assist Project Manager with drafting and completion of the Project Management Workbook including completing initial project and team information; drafting of GoNoGo; scheduling and follow up of project kick off - including internal, external, and commercial; reviewing project milestones and scheduling of technical reviews; lessons learnt and project close out
• Assist Project Manager with preparing for Risk Management Committee meetings
• Liaising with external project team stakeholders in terms of meetings; contracts; purchase orders; deadlines etc
• Assist project management team with ensuring all commercial aspects of the project are monitored and completed in line with the Delegation of Authority and Project Delivery Process
• Drafting Sub Consultancy Agreements and Cross Sector work orders
• Attend project QA audits and ensure any actions are completed in a timely manner
• Assisting with engineer site activities i.e. risk assessment/method statements; PPE
• Attendance and participation at the Global and APAC Admin Team meetings
• Holiday cover for other admin team members i.e. helping to cover the Office Manager in their absence
• Ad hoc admin support tasks, including becoming an Admin Champion for a specific area

Why Join RED?

✅Vacation and Sick Leaves

✅Hybrid Working/WFH

✅Company pension scheme

✅HMO with 3 dependents Employee

✅Assistance Program (EAP)

✅Training sponsorship

✅Wellness days/ initiatives

✅Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.

✅Opportunities to work with global teams, participate in international projects, and explore overseas assignments, subject to business requirements. ✅We offer a comprehensive benefits package and are an equal opportunities employer

Join a team where your ideas matter, your growth is supported, and your work makes a real impact. Send your CV to:

Your next chapter starts here. Let's build something great together.