Executive Assistant
Full-time
Grajo & Associates CPA's
WE ARE HIRING !!!
EXECUTIVE ASSISTANT TO THE CHAIRMAN
Key Responsibilities
- Complex Calendar Management: Proactively managing and prioritizing a high-volume, ever-changing calendar across multiple time zones, including scheduling internal and external meetings, appointments, and personal commitments.
- Communication & Gatekeeping : Acting as the primary point of contact and liaison for the Board of Directors. Screening and routing calls and emails, and drafting professional correspondence on behalf of the executive.
- Travel Coordination : Arranging complex domestic and international travel logistics, including flights, accommodations, ground transportation, and creating detailed itineraries.
- Meeting Preparation & Follow-up : Organizing and coordinating executive and board meetings, preparing agendas and briefing materials, taking detailed minutes, and tracking action items to ensure timely completion.
- Financial & Administrative Support : Processing expense reports, managing invoices, reconciling corporate credit cards, and assisting with light budget tracking.
- Project Support : Assisting with special projects, conducting research, compiling data, and creating professional reports and presentations (PowerPoint/Google Slides) to support strategic decision-making.
- Confidentiality : Maintaining strict discretion in handling all sensitive company and personal information.
Vacancy posted 13 hours ago
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