Executive Assistant - (with 13th & 14th month pay)
Full-time
Dynamic Talent Solutions
BENEFITS:
- 13th and 14th month pay
- 2 Vacation Leave Credits Monthly
- HMO on day 1 + 2 dependents
- Monthly and quarterly bonuses depending on performance
QUALIFICATIONS:
- Minimum of 1 year as an Executive Assistant or in a similar administrative role supporting C-levels
- At least high school graduate (old curriculum)
- Strong and stable work history—someone who demonstrates long-term commitment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong meeting management, travel coordination, event planning skills, and reports generation
- Excellent organizational and time-management abilities
- Strong written and verbal communication skills
- High level of professionalism, discretion, and attention to details
- Can work onsite in Alabang
- Able to work day-shift, supporting AU time zone
- Can start ASAP
RESPONSIBILITIES:
- Correspondence, Meeting & Diary Management
- Provide efficient and professional correspondence and calendar management support using Microsoft Office tools.
- Proactively manage Partner/Director calendars, resolve scheduling conflicts, and coordinate with internal and external stakeholders.
- Understand stakeholder priorities and translate them into effective diary management.
- Arrange and coordinate meetings end-to-end, including logistics, materials preparation, and minute-taking when required.
- Manage domestic and international travel arrangements, including travel documentation and expense processing.
- Support planning and coordination of events and firm activities.
- Operational Management & Reporting
- Ensure timely completion of timesheets, expense claims, and time/expense transfers.
- Assist in processing WIP/CRM reports to support financial management reporting.
- Provide administrative support to colleagues during periods of absence.
- People & Administrative Support
- Support performance management cycles, including goal setting, engagement reviews, and quarterly check-ins.
- Provide recruitment administrative support.
- Assist with onboarding and offboarding processes, including resignation processing, asset return coordination, and reconciliation of People Movements Reports.
- Respond to People Direct queries and other employee-related administrative concerns.
- Build strong working relationships across teams and stakeholders.
- Ensure compliance with company policies, including independence requirements.
Vacancy posted 21 hours ago
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