Accounts Payable Specialist
Full-time
Pao Brew Cafe
1. General Ledger & Month-End Closing
- Record daily journal entries and maintain general and subsidiary ledgers.
- Prepare and reconcile key accounts (bank, cash, intercompany, deposits, and advances).
- Lead month-end closing and produce P&L, Balance Sheet, and Cash Flow reports by WD+5for each outlet/brand.
2. Revenue & Cash Control
- Reconcile POS sales (dine-in, KTV rooms), delivery platforms (GrabFood, Foodpanda), vouchers, discounts, tips, and service charges.
- Monitor cash overages/shortages, voids, and refunds; enforce front-of-house cash control procedures.
- Reconcile electronic payments (GCash, Maya, QRPH, cards) with bank settlements.
3. Inventory, COGS & Costing
- Coordinate monthly stocktakes; investigate variances, wastage, and inter-branch transfers.
- Maintain item master data and recipes/BOM in coordination with the Cost Control team.
- Validate supplier pricing and yields; prepare COGS and gross margin analysis per brand and category.
4. Accounts Payable, Accounts Receivable, Treasury & Fixed Assets
- Process supplier invoices with 3-way matching (PO–GRN–Invoice); manage payment schedules and petty cash.
- Track Accounts Receivable (corporate clients, aggregators) and monitor collection status.
- Maintain fixed asset register, including capitalization, depreciation, and disposals.
5. Compliance & Taxation (Philippines)
- Ensure full compliance with BIR regulations (VAT, expanded/withholding tax).
- Coordinate payroll inputs and statutory remittances (SSS, PhilHealth, Pag-IBIG) with HR/Payroll.
- Support annual audits, inventory observations, and government renewals.
6. Reporting & Analysis
- Prepare weekly sales, cash flow, and margin dashboards per outlet.
- Support budgeting, forecasting, and financial modeling for new outlets or expansion projects.
- Provide ad-hoc analyses and recommendations to management.
7. Process & Systems Improvement
- Develop and standardize accounting and internal control SOPs (cash handling, stock counts, documentation).
- Recommend process and system improvements (accounting, POS, inventory) to increase efficiency and accuracy.
Qualifications
- Bachelor’s Degree in Accounting or Finance ; CPA (PH)preferred.
- Accountant: 2–4 years of full-cycle accounting experience (F&B or retail preferred).
- Senior Accountant: 4–6+ years of experience, including month-end closing and audit exposure.
- Strong understanding of Philippine accounting and tax compliance (BIR VAT, EWT).
- Proficient in accounting systems (QuickBooks, Xero, SAP B1, or NetSuite) and POS/aggregator platforms.
- Advanced Excel/Google Sheets skills (Pivot Tables, VLOOKUP, Power Query is a plus).
- High level of accuracy, integrity, and confidentiality.
- Excellent English communication and interpersonal skills.
Key Performance Indicators (KPIs)
- Month-end closing completed by WD+5with <1% post-close adjustments.
- Inventory variance ≤ 1.5% of cost; reconciliations completed on time.
- Zero late tax/statutory filings or remittance penalties.
- Accounts Receivable within credit terms; Accounts Payable paid as scheduled.
- POS and aggregator reconciliations completed within the same week.
Vacancy posted a month ago
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