Part-Time Accountant (Remote)

Part-Time Accountant (Remote)

Company: eXpand AD
Department: Finance & Administration
Employment Type: Part-Time / Freelance Contractor
Work Arrangement: Fully Remote
Compensation: US$4–6 per hour
Working Schedule: Monday–Friday, 2:00 PM–4:00 PM US Eastern Time
Commitment: 10 hours per week

About eXpand AD

eXpand AD is a digital marketing and growth agency providing marketing, advertising, and digital services to clients.

We are seeking a detail-oriented Part-Time Accountant to manage bookkeeping, financial reporting, payment reconciliation, tax reporting support, administrative expenses, advertising expenditure, and client-level financial performance.

The ideal candidate will have practical experience with US-based businesses, digital marketing agencies, accounting software, Stripe, and US tax reporting requirements.

Key Responsibilities

1. Accounting and Bookkeeping

• Maintain accurate financial records and bookkeeping.
• Manage accounts payable (AP) and accounts receivable (AR).
• Reconcile bank accounts, credit cards, and payment platforms.
• Process and record invoices, receipts, expenses, and contractor payments.
• Maintain organized and auditable financial documentation.
• Monitor outstanding payments and follow up on overdue invoices.

2. CAPEX, OPEX and Budget Management

• Track capital expenditure (CAPEX) and operating expenditure (OPEX).
• Categorize and allocate business expenses accurately.
• Monitor budgets against actual expenditure.
• Track software subscriptions, advertising costs, contractor expenses, and recurring operational costs.
• Prepare budget-versus-actual reports.
• Identify unusual expenditure, cost overruns, and opportunities for cost control.

3. Administrative Cost Management

• Track administrative and general operating expenses.
• Monitor software, subscriptions, communications, banking, insurance, and professional service costs.
• Track recruitment, contractor, freelancer, and other administrative expenses.
• Maintain supplier invoices, payment records, renewals, and recurring service agreements.
• Allocate shared administrative expenses across departments, clients, or projects where appropriate.
• Prepare monthly administrative cost reports.
• Identify unnecessary, duplicated, or excessive expenditure.

4. Advertising and Campaign Accounting

• Track advertising expenditure across Google Ads, Meta Ads, TikTok Ads, and other advertising platforms.
• Reconcile advertising invoices, transactions, and campaign spending.
• Monitor advertising budgets and expenditure by client.
• Allocate advertising costs to the appropriate client, campaign, or project.
• Track campaign revenue and associated costs.
• Support campaign profitability and return-on-ad-spend (ROAS) reporting using financial and advertising data.
• Identify discrepancies between campaign budgets, platform expenditure, and accounting records.

5. Client and Project Financial Management

• Maintain financial records for individual clients and projects.
• Track client revenue, retainers, subscriptions, project fees, and associated costs.
• Monitor client budgets, outstanding invoices, and payment status.
• Prepare client-level profitability reports.
• Track revenue, direct costs, allocated overhead, and operating margins by client or project.
• Support management in evaluating client and project financial performance.

6. Stripe and Payment Reconciliation

• Reconcile Stripe transactions, payouts, and bank deposits.
• Record payment processing fees, refunds, disputes, and chargebacks.
• Investigate discrepancies between Stripe, bank accounts, and accounting records.
• Monitor incoming client payments and overdue balances.
• Reconcile payment gateway transactions with Xero or QuickBooks Online.

7. US Tax Reporting and IRS Compliance

• Maintain financial records and supporting documentation for US federal and state tax reporting.
• Support preparation of financial information for business tax filings.
• Maintain records of business income, deductible expenses, and contractor payments.
• Support applicable IRS reporting requirements and documentation.
• Assist with contractor tax documentation, including W-9 collection and 1099 reporting.
• Maintain records supporting applicable state sales tax reporting obligations.
• Track relevant tax deadlines, filing requirements, and outstanding documentation.
• Coordinate tax-related records and requests with external US-based CPAs or tax professionals.
• Assist with organizing financial records for year-end tax reporting and compliance reviews.

8. Financial Reporting and Management Accounts

• Prepare monthly profit and loss (P&L) statements.
• Prepare cash flow reports and expense summaries.
• Provide accounts payable and receivable reports.
• Track recurring revenue and monthly recurring revenue (MRR).
• Prepare client profitability and campaign expenditure reports.
• Prepare administrative and operating cost reports.
• Provide budget-versus-actual analysis.
• Highlight financial discrepancies, unusual expenses, and budget variances.
• Support management with financial data for business planning and decision-making.

9. Financial Controls and Documentation

• Maintain accurate, complete, and auditable financial records.
• Establish consistent expense categorization and reconciliation procedures.
• Maintain organized invoices, receipts, contracts, and payment documentation.
• Support internal financial controls and documentation requirements.
• Protect confidential company and client financial information.

Required Qualifications and Experience

• Minimum 2 years of professional accounting or bookkeeping experience.
• Experience working with US-based businesses or clients.
• Practical experience with Xero or QuickBooks Online.
• Hands-on experience with Stripe and payment reconciliation.
• Practical experience supporting US tax reporting and IRS compliance.
• Familiarity with US federal and state business accounting requirements.
• Experience with bookkeeping, bank reconciliation, AP, and AR.
• Experience tracking CAPEX, OPEX, administrative costs, and operating budgets.
• Experience managing advertising expenditure, campaign costs, or client-level financial reporting.
• Strong Excel and Google Sheets skills.
• Strong written and spoken English.
• Ability to work independently and meet reporting deadlines.
• Availability for the specified US Eastern Time schedule.

Preferred Qualifications

• CPA qualification.
• ACCA qualification or part-qualified status.
• Experience with digital marketing, advertising, or creative agencies.
• Experience with both Xero and QuickBooks Online.
• Familiarity with US GAAP.
• Experience with US federal and state tax filings.
• Familiarity with IRS Forms 1099-NEC, 1099-MISC, and W-9 documentation.
• Experience coordinating with US-based CPAs or tax preparers.
• Experience with sales tax reporting across multiple US states.
• Experience with Google Ads, Meta Ads, and TikTok Ads expenditure reporting.
• Experience with client profitability, campaign budgets, and ROAS reporting.
• Experience with multi-currency accounting and international contractors.

Technology Stack

Platform Purpose Xero / QuickBooks Online Accounting and bookkeeping Stripe Payment processing and reconciliation Google Sheets / Excel Financial tracking and reporting GoHighLevelCRM and client information Google Ads Advertising expenditure tracking Meta Ads Advertising expenditure tracking TikTok Ads Advertising expenditure tracking

Working Schedule and Compensation

• Monday–Friday.
• 2:00 PM–4:00 PM US Eastern Time.
• 2 hours per day.
• 10 hours per week.
• US$4–6 per hour.
• Fully remote freelance/contractor arrangement.

Applicants must confirm their availability for the fixed schedule and state their expected hourly rate within the advertised range.

Application Requirements

Applicants must submit:

1. Updated CV.
2. Answers to all 15 screening questions.
3. CPA, ACCA, or other professional qualification details.
4. Portfolio or anonymized accounting work samples.
5. Confirmation of availability for the specified working hours.
6. Expected hourly rate and earliest start date.

Portfolio and Work Sample Requirements

Applicants should provide relevant examples of previous accounting work, such as:

• Anonymized Xero or QuickBooks reports.
• Profit and loss statements.
• Cash flow reports.
• Bank and Stripe reconciliations.
• CAPEX and OPEX tracking.
• Advertising campaign expenditure reports.
• Client-level profitability reports.
• Administrative cost reports.
• AP and AR reports.
• Tax reporting support documentation.

Applicants must not disclose confidential, proprietary, or personally identifiable information belonging to previous employers or clients. Independently recreated or anonymized examples are acceptable.

Application Screening Questionnaire — 15 Questions

1. How many years of professional accounting or bookkeeping experience do you have, and what qualifications do you hold (CPA, ACCA, or other)?
2. Describe your experience managing accounting for US-based businesses or clients, including the number and types of businesses you supported.
3. Have you worked with digital marketing, advertising, or creative agencies? Describe your accounting responsibilities.
4. What experience do you have tracking CAPEX, OPEX, administrative costs, software subscriptions, contractor expenses, and operating budgets?
5. Have you tracked and reconciled advertising campaign expenditure across Google Ads, Meta Ads, TikTok Ads, or other platforms? Explain your experience.
6. Have you managed client-level budgets, revenue, campaign costs, retainers, project expenses, and profitability? Describe your reporting process.
7. How many years of practical experience do you have with Xero and QuickBooks Online? Which platform are you most proficient in?
8. How many years of hands-on Stripe experience do you have, including transaction and payout reconciliation?
9. Have you handled Stripe fees, refunds, disputes, chargebacks, and reconciliation with accounting software? Explain how you investigate payout discrepancies.
10. Describe your experience with bank reconciliation, accounts payable, accounts receivable, contractor payments, monthly P&L statements, cash flow reports, and budget-versus-actual reporting.
11. Describe your experience with US federal and state tax reporting, IRS requirements, W-9 documentation, 1099 reporting, sales tax, and coordination with US tax professionals. Have you supported business tax filings?
12. What experience do you have managing subscriptions, monthly recurring revenue, client retainers, and multi-currency accounting?
13. A client pays US$1,000 through Stripe, incurs US$30 in processing fees, and receives a US$970 bank payout. Explain how you would record and reconcile the transaction.
14. Provide links to anonymized accounting work samples or a professional portfolio, including financial reports, reconciliations, campaign expenditure reports, client profitability reports, or tax reporting support documentation.
15. Can you work Monday–Friday, 2:00 PM–4:00 PM US Eastern Time, for 10 hours per week? State your expected hourly rate within US$4–6 and your earliest start date.

Important Scope Clarification

This position focuses on bookkeeping, financial operations, management reporting, and tax-compliance support. Independent tax advice, signing tax returns, or providing licensed tax and audit services are outside the role unless the candidate holds the necessary professional qualifications and authorization.