Finance Management Consultant (INT11827), Manila
Oxfam International
For Oxfam Pilipinas
Philippine Nationals Only
Oxfam is a global movement of people working together to end the injustice of poverty.
About Oxfam Pilipinas
We seek lasting change. We at Oxfam Pilipinas dream and work for a future where Filipinos are free from poverty. For more than 30 years, serving in a country where close to 27 million now live in poverty, we have relied on the power of people to carry out programs designed to achieve our shared vision. Central to our strategy is working with partners to transform the unequal power relations, structures, norms, and values that cause poverty and inequality, including gender-based violence and injustice.
We strive to apply a feminist lens to all our analyses and actions. We seek to save lives, provide access to services, and reduce the impact of disasters, particularly on the most vulnerable and disadvantaged. We belong to the larger Oxfam family of over 20 organizations networked with partners and grassroots communities in all corners of the globe. We are part of a global movement for genuine change, seeking to rid the world of the scourge of poverty, with gender justice at the core of what we do.
Scope of Work and Key Responsibilities
Financial Governance, Internal Controls and Risk Management
The Consultant will:
Review the adequacy and effectiveness of existing financial policies, procedures, systems and internal controls. Assess whether financial controls are appropriately designed, documented, understood and consistently applied. Identify significant gaps, weaknesses and emerging risks within the financial management environment. Assess risks relating to fraud, misuse of resources, wastage, leakage, non-compliance and inappropriate expenditure and overall partner management. Recommend appropriate control measures and improvements to mitigate identified risks. Monitor management's implementation of agreed corrective actions relating to significant financial control weaknesses. Advise management on appropriate segregation of duties, authorization controls, financial accountability and other key control principles. Identify opportunities to simplify or improve finance processes while maintaining appropriate levels of control. Escalate significant financial control weaknesses or risks to the appropriate level of management and/or governance.The Consultant will not routinely execute transactional controls that are the responsibility of finance or operations staff.
Budgeting, Forecasting and Financial Analysis
The Consultant will:
Provide technical oversight and guidance in the preparation of the organization's annual budget. Review budget assumptions, projections, allocations and underlying financial assumptions. Support management and budget holders in understanding their financial responsibilities. Review periodic budget-versus-actual performance and significant variances. Analyze financial trends and identify emerging financial risks and opportunities. Provide recommendations regarding corrective action and resource utilization. Develop or improve appropriate financial analysis and management reporting tools. Provide forward-looking financial analysis to support management decision-making and organizational planning.Routine budget monitoring and transaction-level budget updates are the responsibility of designated staff.
Donor Financial Management and Compliance
The Consultant will:
Review donor agreements and contracts from a financial management perspective. Identify key financial obligations, restrictions, reporting requirements, cost eligibility provisions and financial risks. Review donor financial reports prior to submission, as required, to assess completeness, accuracy, consistency and compliance. Verify that donor financial reporting is appropriately reconciled with organizational accounting records and relevant funding information. Review significant donor budget variances and financial compliance issues. Review restricted funding balances and identify significant or unusual movements requiring management attention. Review restricted income receivable/debtor balances and recommend appropriate action to address overdue or unresolved balances. Provide financial advice on donor contract amendments, extensions, budget revisions and other changes affecting financial management. Support management in resolving significant donor financial queries and compliance issues.Routine preparation and processing of donor financial reports are the responsibility of designated finance staff unless otherwise agreed.
Financial Reporting and Balance Sheet Oversight
The Consultant will:
Review monthly, quarterly and year-end financial reports for completeness, accuracy and reasonableness. Review significant or unusual movements in income, expenditure, assets and liabilities. Review the status and quality of balance sheet reconciliations prepared by finance staff or outsourced accounting providers. Identify long-outstanding, unusual or unexplained balances requiring management action. Provide technical advice on appropriate corrective actions and accounting treatments. Support the review of year-end financial information and financial statements. Advise management on significant accounting and financial reporting issues. Ensure that financial reporting processes remain aligned with organizational, donor and statutory requirements.The Consultant will not routinely prepare accounting entries, perform day-to-day reconciliations or maintain the accounting ledger.
Audit and Assurance
The Consultant will:
Support management in preparing for statutory, external, internal, donor and other relevant audits. Review the adequacy and completeness of financial documentation and supporting schedules required for audit purposes. Provide technical support in responding to significant audit queries. Review finance-related audit findings and recommendations. Support management in developing corrective action plans in response to audit findings. Monitor the implementation of finance-related audit recommendations. Provide periodic updates to management on outstanding audit issues and associated risks. Advise management on appropriate corrective measures for significant audit findings.The Consultant will not assume responsibility for routine document collection and preparation that should appropriately be undertaken by finance or administrative staff.
Financial Governance and Management Advisory
The Consultant will:
Provide financial management advice to senior management on significant financial, operational and risk-related matters. Participate in relevant senior management and decision-making meetings, as requested. Provide financial analysis to support strategic and operational decisions. Advise management on the financial implications of major commitments, resource allocation decisions and organizational initiatives. Provide financial input to Board of Trustees and other governance discussions, where requested. Escalate material financial risks, compliance issues and control weaknesses to appropriate management and governance bodies.Finance Systems, Processes and Capacity Strengthening
The Consultant will:
Identify opportunities to improve the efficiency and effectiveness of finance systems and processes. Review and recommend improvements to finance tools, templates, reporting mechanisms and workflows. Support documentation and updating of key finance procedures where required. Develop practical financial management tools and guidance materials where appropriate. Provide technical coaching and knowledge transfer to existing finance and relevant operations staff. Support management in establishing clear roles and responsibilities within the finance function. Identify priority areas requiring further strengthening by the incoming regular finance team.Transition and Handover
As this is an interim consultancy, the Consultant will place particular emphasis on ensuring an effective transition to the incoming regular finance team.
The Consultant will:
Maintain a record of significant financial matters, risks, decisions and outstanding actions during the consultancy. Document key weaknesses and recommended improvements in financial systems and controls. Identify unresolved donor, audit, statutory and accounting matters requiring follow-up. Prepare a prioritized finance action plan for management and the incoming finance team. Conduct knowledge transfer sessions with relevant staff. Prepare a final Finance Transition and Handover Report summarizing the status of the finance function and priority actions for the succeeding team.Key Deliverables
The Consultant is expected to deliver, at a minimum, the following:
Deliverable 1 – Initial Finance and Controls Assessment
A concise assessment of the organization's financial management environment, including:
key financial risks; control weaknesses; donor compliance risks; reporting issues; statutory compliance matters; outstanding accounting/reconciliation issues; and priority recommendations.Deliverable 2 – Financial Management Improvement Plan
A prioritized action plan identifying key improvements required in:
financial controls; budgeting and forecasting; financial reporting;Vacancy posted 4 days ago
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