Finance and Admin Manager

Duties and Responsibilities:

Finance

• Prepare and follow up the allocated budgets.
• Coordinate monthly accounting closing (regardless of if done internally or by third party) according to HQ schedule.
• Prepare monthly reports for the Headquarters (HQ), according to the rules in place.
• Analyse on a monthly basis the evolution of the Financial Statements (P & L, Balance Sheet) and ratios and translate qualitative comments to HQ based on your analysis. Propose corrective actions.
• Fix customer credit limit and prepare Aging analysis to manage customer’s open risk, in close cooperation with the Business manager.
• Support Business Area in pursuing customers’ collection.
• Manage subsidiary’s treasury based on the financial planning and the guidelines established by HQ.
• Manage Banking relations and negotiation according to Group Financial policies and in coordination with HQ Finance department.
• Assist the local accountancy/tax consultants in controlling the compliance with local accounting and tax rules, as well as your alignment with Group financial policies.
• Link actions and communication between HQ and local accountancy/tax consultants.
• Lead the accounts audits and supervise the preparation of annual financial statements.
• Oversee daily, monthly, and quarterly financial reviews and report

Administration

• Manage subsidiary’s local insurances not integrated into a Group general agreement (cars, health, life insurance...).
• Coordinate with HQ Finance department those local insurances integrated into a Group general agreement (public liability, property loss, transportation).
• Manage the company’s fleet of vehicles according to the Group policy and in coordination with HQ Finance and HR departments.
• Propose suppliers & gather budgets. Control the incoming supplier invoices, obtain approvals and manage all settlements to suppliers.
• Control the business expenses according to the Group policy.
• Manage the telephone reception service.
• Be the contact person for IT department.
• Coordinate with various departments and stakeholders

HR

• Manage Personnel Administration issues (hiring/termination, payroll for entire staff, etc.) in collaboration with local external agencies.
• Report to HQ all the requested HR information (employee’s costs, variables, holidays etc.).
• Update all the relevant information regarding employees in SAP or sending it to HR department.
• Lead, develop and motivate all personnel of your area, promoting a teamwork environment.
• Detect personnel needs and participate in interviews, training and integration processes for all team members.
• Benefits proposal.
• Be up to date about local legal information in the HR field.
• Manage prevention of workplace risks.
• Handle labor compliance and contract preparations
• ·Serve as approachable leader for team members to discuss issues
• Maintain positive working environment and company culture
• Manage a team of approximately 16 people

Logistics

• Lead inventory and orders management.
• Oversee logistics coordination

Requirements

Qualifications:

• Bachelor’s degree in business, Finance, Economics, Accounting, or any related field
• CPA license is an advantage
• At least 2–3 years of experience in a similar Finance and Administration management role
• Strong background in finance operations, including audit, tax compliance, budgeting, and financial reporting
• Experience in people management and team leadership
• Familiarity with SAP system is an advantage
• Basic knowledge of logistics and operational processes
• Experience in operational management is preferred
• Strong analytical, decision-making, and problem-solving skills

Skills and Competencies

• Proficient in computer applications including accounting systems, spreadsheets, and word processing programs
• General understanding of accounting and financial principles
• Strong written and verbal communication skills with excellent interpersonal abilities
• Professional telephone etiquette and stakeholder management skills
• Positive mindset with a proactive and self-motivated approach
• Team player with the ability to collaborate effectively across departments
• Flexible, adaptable, and capable of working in a fast-paced environment
• Ability to work under pressure, multitask, and manage competing priorities
• Results-oriented with strong organizational and problem-solving skills

Job Type: Full on-site

Employment Type: Full-time

Schedule: Monday – Friday 8:00 AM – 5:00 PM (flexible for Spain time zone meetings)

Location: Muntinlupa

Industry: Animal Health and Veterinary Pharmaceutical Industry