Administrative Specialist/Assistant
Full-time
JBG Service Contracting Inc.
The Admin Staff is responsible for providing administrative and clerical support to ensure the efficient operation of the office. This role involves handling employee records, coordinating recruitment and onboarding activities, processing government-mandated requirements, maintaining company documents, and supporting daily administrative functions.
Duties and Responsibilities:
- Maintain and organize company documents, records, and employees' 201 files.
- Perform data entry and ensure accurate recordkeeping of employee information.
- Assist in recruitment activities, including applicant screening, interview scheduling, and endorsement of qualified candidates.
- Coordinate employee onboarding, orientation, and completion of pre-employment requirements.
- Process and monitor government-mandated benefits such as SSS, PhilHealth, Pag-IBIG, and HMO inquiries.
- Monitor employee attendance, biometric records, violations, and evaluation requirements.
- Prepare, distribute, and track employee performance evaluations and assessment forms.
- Handle email correspondence, phone calls, inquiries, and other administrative communications.
- Assist in securing permits and processing documents with government agencies and local offices when necessary.
- Prepare reports, maintain databases, and update administrative records as required.
- Ensure proper filing, safekeeping, and confidentiality of company and employee documents.
- Perform other administrative and office support functions as assigned by management.
QUALIFICATIONS
- Bachelor's Degree in Business Administration, Human Resource Management, Psychology, or related field.
- With at least 2-3 years of work experience in Administrative, HR, or Office Support functions.
- Female
- Single
- 25-35 years old
- Proficient in Microsoft Office Applications (Excel, Word, PowerPoint, Outlook).
- Strong organizational and recordkeeping skills.
- Good communication and interpersonal skills.
- Can work with minimal supervision and handle multiple tasks.
- Knowledgeable in government-mandated benefits and documentation processes is an advantage.
Vacancy posted 1 day ago
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