Accounting Assistant

Job Description Responsible for billing and collection Reviews and prints billing invoices Prints, Scans, and Sends billing invoices to clients via email messenger, courier. Maintains AR schedule for reporting to Accounting Officer Follow-up Sales/ Clients for updated Ars Checks BPI clients for collection; If payment is done thru credit to Infomax account matches credits to BPI clients vs outstanding invoices. Scans and issues Official receipts to clients and send thru email, messenger, courier Discusses with concerned Account Executive regarding billing issues encountered to ensure prompt collection of payment. Collects

BIR 2307

from Clients, reconcile with books monthly, quarterly Responsible for all Disbursements to Principals, Suppliers and Service Providers Prepares and sends POs to principals/ suppliers - Prepares and reviews PO to Suppliers/Principals Revises draft PO from Sales (to fit in the template). Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax) Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals. Submits to accounting officer for endorsement to President. Coordinates processing to the bank thru Messenger (with cutoff time 12 PM)" Prepares payment to suppliers, journal entries, and amount to be paid for submission to Accounting officer for processing in Bizlink Prepares application form to purchase dollars for payment to foreign principals (connected to item B) Sends proofs of payment to Suppliers and follows up Official Receipt. Prepares BIR 2307 and sends to Suppliers Maintains AP aging for reporting to Accounting Officer Collate and review Liquidation and Reimbursement reports submitted by employees. Reviews receipts in compliance with Company requirements. Submit a summary of liquidation and reimbursement to the accounting officer for validation and endorsement for payroll. Transmits the following documents to Outsourced Accountants, Bookkeeper Check Vouchers Billing Invoices/Sales invoices Official Receipts/ Collection receipts Journal Vouchers ORs from Suppliers BIR 2307 Maintenance of Accounting forms (Sales Invoice, Billing Invoice, Official Receipts, Collection receipts) Inventory of accounting forms (BIR pre-printed, and internal forms (PO, CV)) Coordinates printing of accounting booklets to BIR and BIR accredited Printer Update of internal accounting forms Liquidation Forms Reimbursement forms Bill of Materials Budget Form Purchase Request/ Cash Advance Template Other tasks that may assign time to time Undertakes special projects related to accounting as may be assigned (internal projects) Scans accounting documents for audit, BIR, and retention Management Assistance in collating documents for external audit/BIR audit Minimum Qualifications Bachelor’s degree in Accounting, Finance, or a related field. Skills and Competencies: Proficiency in accounting software (e.g., QuickBooks). Strong knowledge of MS Office, especially Excel (e.g., creating formulas, pivot tables, and financial reports). Excellent organizational and multitasking abilities. Attention to detail and high accuracy in work. Effective verbal and written communication skills. Ability to work under pressure and meet deadlines. Experience: At least 1-2 years of experience in an accounting or bookkeeping role is preferred (but entry-level candidates may also be considered). Experience with accounts payable/receivable, general ledger entries, and reconciliations.