Junior Accountant

Duties and responsibilities for companies of the CloudCFO Group

Invoicing and Billing

● Prepare and issue client invoices accurately and on time, based on approved engagement terms, billing

schedules, and service delivery records.

● Confirm billable services, rates, and adjustments with account owners and delivery teams before

invoices are released.

● Prepare credit notes, billing adjustments, and re-invoicing with the proper approvals and supporting

documents.

● Ensure every invoice meets BIR invoicing requirements, with correct VAT and withholding tax treatment,

including foreign currency invoices where applicable.

● Keep the invoice register and billing files complete, organized, and ready for audit and tax review.

● Prepare and arrange the delivery of hard copies of BIR invoices and other supporting documents to

clients or other relevant recipients, as required.

● Coordinate with Operations and relevant internal teams to clarify service delivery information, resolve

billing discrepancies, and ensure invoices are issued correctly and on time.

Collections and Accounts Receivable

● Own assigned receivable accounts from invoice issuance through settlement, ensuring timely billing,

proactive collection follow-ups, accurate payment application, proper documentation, and timely

escalation of unresolved issues.

● Monitor the accounts receivable aging and proactively follow up on outstanding invoices through email,

phone calls, statements of account, and other appropriate communication channels.

● Comfortable making outbound calls to clients to follow up on overdue payments and obtain payment

commitments.

● Send payment reminders on schedule, obtain specific payment commitments or expected settlement

dates, document collection activities, and follow through on promised payment dates.

● Handle collection conversations in a firm, professional, and tactful manner while maintaining positive

client relationships.

● Escalate overdue, disputed, or non-responsive accounts to the Finance Manager in accordance with

established procedures.

● Respond to client billing queries and coordinate with Operations and relevant internal teams to resolve

disputes or issues affecting billing and collection.

● Apply payments to the correct clients and invoices, and follow up on short, duplicate, or unidentified

payments.

● Collect and track BIR Form 2307 certificates from clients and match them against the related invoices.

● Prepare regular AR aging and collection status reports for management review.

Accounting and Tax Support

● Record sales, cash receipts, and other daily transactions in the accounting system with complete

supporting documents.

● Assist with bank reconciliations and reconcile the accounts receivable subledger to the general ledger,

for the manager’s review.

● Support month-end closing by preparing AR and revenue schedules, accruals, and journal entries for

review.

● Prepare sales and output VAT schedules for tax filings, and help gather documents requested by

auditors.

● Assist and support in the processing of client pass-through payments, including payments made on

behalf of clients in accordance with approved procedures and client fund arrangements.

● Assist and support in the processing of supplier and vendor payments, ensuring that required supporting

documents and approvals are complete.

Support Function to Corporate Services Team

● Coordinate with Project Owners and relevant Finance team members to obtain missing documents,

resolve discrepancies, and ensure timely completion of fund-related transactions.

● Maintain an accurate and up-to-date schedule of funds related to Corporate Services projects, including

fund requests, disbursements, reimbursements, liquidations, returns, and outstanding balances.

● Review liquidations related to Corporate Services projects and ensure that supporting documents,

returns, and outstanding balances are properly recorded and monitored.

● Review and process Fund Requests and reimbursement requests related to Corporate Services projects,

subject to applicable approval and funding requirements.

Internal Controls and Process Improvement

● Follow established billing, collection, payment, fund management, and cash handling procedures, and

flag exceptions to the manager right away.

● Maintain complete and accurate records of billing, collection activities, payment commitments, and

supporting documents.

● Suggest practical improvements to invoicing, collection, payment, and finance workflows, including

better use of automation.

● Keep client and billing information confidential, in line with company policy and data privacy

requirements.

Qualifications and Key Attributes

● Bachelor’s degree in Accountancy, Finance, or a related field. A CPA license is a plus.

● 1 to 2 years of experience in invoicing, billing, and collections or accounts receivable, preferably in an

accounting or professional services firm.

● Experience handling client-facing billing and collection activities, including direct coordination with client

contacts.

● Experience using QuickBooks Online (QBO) and Xero

● Proficient in Microsoft Excel and Google Sheets.

● Experience using Notion or similar workflow/project management platforms.

● Working knowledge of Philippine invoicing, VAT, and withholding tax requirements.

● Strong verbal and written communication skills, with confidence in communicating directly with clients.

● Comfortable making outbound calls to clients, particularly for payment and collection follow-ups.

● Assertive, persistent, proactive, and results-oriented, with the ability to consistently follow through on

outstanding balances and payment commitments.

● Firm but professional and tactful when handling difficult collection conversations, billing disputes, or

payment delays.

● Strong problem-solving and conflict-resolution skills when addressing client concerns and billing

discrepancies.

● Strong attention to detail and organization, particularly in maintaining accurate billing, AR, collection, and

supporting records.

● Ability to manage multiple tasks, prioritize responsibilities, and meet billing and collection deadlines.

● Ability to coordinate effectively with Operations and other internal teams to resolve issues affecting billing

and collections.

● Adherence to legal regulations, ethical guidelines, and corporate policies in all financial dealings

● Keeps up with changing accounting standards, tax regulations, and technologies