Junior Accounting

The Jr. Accountant is responsible for reviewing, monitoring, and verifying the accuracy and completeness of financial reports, sales records, and accounting transactions across all Buffalo Avenue branches.

The position ensures that branch financial records are properly maintained and that sales collections, bookkeeping, liquidations, reimbursements, and disbursements are processed accurately and in accordance with the company's established accounting procedures, financial policies, and internal controls.

The Jr. Accountant supports the company's financial accountability by identifying discrepancies, verifying supporting documents, reconciling financial records, and coordinating with branch personnel to resolve accounting concerns. The role also assists in maintaining organized financial documentation and ensuring that all transactions are properly recorded, documented, and accounted for.

RESPONSIBILITIES

1. Financial Reporting and Auditing

• Review and verify financial reports submitted by each branch to ensure accuracy, completeness, and consistency.
• Conduct basic audits of branch sales, expenses, and other financial transactions.
• Identify discrepancies, incomplete documentation, or irregularities and coordinate with the concerned branches for clarification and resolution.
• Assist in the preparation and consolidation of periodic financial reports.

2. Sales Collection and Reconciliation

• Collect, consolidate, and monitor sales reports and records from all branches.
• Verify reported sales against supporting documents, collection records, and cash or bank deposits.
• Assist in reconciling sales discrepancies and ensuring timely and accurate sales reporting.
• Maintain organized records of branch sales and collections.

3. Bookkeeping and Record Maintenance

• Record daily financial transactions, including sales, expenses, collections, and payments.
• Maintain and organize accounting documents, receipts, invoices, vouchers, and other supporting records.
• Assist in updating and maintaining the general ledger and other accounting schedules.
• Ensure proper filing and safekeeping of financial documents for easy retrieval and audit purposes.

4. Liquidation and Reimbursements

• Review liquidation reports and supporting documents submitted by branches and employees.
• Verify the validity, accuracy, and completeness of expense claims and liquidation requests.
• Process employee reimbursements in accordance with company policies and established procedures.
• Follow up on pending liquidations, incomplete requirements, and outstanding cash advances.

5. Disbursements and Payment Processing

• Prepare and process payment requests, disbursement vouchers, and other necessary documentation.
• Verify payment requests against approved budgets, invoices, receipts, and supporting documents.
• Monitor the status of payments and ensure proper documentation of completed transactions.
• Maintain an accurate record of disbursements and coordinate with the appropriate personnel regarding payment concerns.

6. Administrative and Accounting Support

• Assist in month-end closing activities and account reconciliations.
• Coordinate with branch personnel and other departments to obtain necessary financial documents and resolve accounting concerns.
• Ensure compliance with internal accounting procedures, financial controls, and company policies.
• Perform other accounting-related duties as may be assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field.
• At least 1–3 years of relevant experience in accounting, bookkeeping, or auditing.
• Basic knowledge of accounting principles, financial reporting, and account reconciliation.
• Proficient in Microsoft Excel; familiarity with accounting software is an advantage.
• Strong attention to detail, analytical skills, and organizational abilities.
• Trustworthy, detail-oriented, and capable of handling confidential financial records.
• Good communication skills and ability to coordinate with branch personnel.

Key Competencies

• Attention to detail and accuracy
• Integrity and accountability
• Analytical and problem-solving skills
• Time management and organization
• Effective communication and coordination
• Confidentiality and professionalism