Supply Chain Assistant

Job Qualifications:

• Bachelor`s degree in Business Administration, Supply Chain Management, Logistics, Accounting or related field 
• 2-3 years experience in billing, logistics or admin support (general) 
• Knowledge of invoicing procedures and logistics documentation 
• Proficient in Microsoft Excel and MS Office 
• Strong attention to detail and accuracy 
• Good communication and coordination skills 
• Ability to work under deadlines 
• Good communication skills; 
• Amenable to report to work in BGC Taguig office 

Job Description:

• Prepare and process vendor invoices based on approved rates and contracts. 
• Verify billing accuracy against delivery records and service agreements. 
• Coordinate with operations, warehouse, and transport teams for billing validation 
• Ensure timely billing submission to Finance or Accounting team
• Track project-related documentation and cost records. 
• Maintain organized records of shipments, billing documents, and project files 
• Assist in payment follow-ups and reconciliation with Finance 
• Support reporting and compliance documentation 
• Track and record all incoming POD. 
• File all POD basis customer / client records per year. 

Billing Management and POD Filing  

Billing Management  

• Review and validate billing report vs the accrual submitted. 

• Ensure invoices reflect correct rates and approved charges 

• Monitor billing discrepancies and resolve within agreed timeline 

• Maintain billing tracker for monitoring status and collections 

• Prepare weekly/monthly billing reports 

Proof of Delivery (POD) Filing  

• Collect and verify signed PODs from drivers and transport providers or from the 3PL or Logistics Provider (KPLI, FAST and CEL, GAC,) 

• Ensure POD completeness (signature, date, stamp when required) 

• Digitally scan and archive PODs – through our shared file folder. 

• Maintain organized physical and electronic filing system