Office Administrator / Accounting Officer
Full-time
La Theoz Real Estate Solution Services Inc.
To maintain office order, financial accuracy, and compliance.
This person ensures that QuickBooks reflects real-time company finances and that all supporting documentation is complete and organized for the CPA and CEO.
Key Responsibilities
Administrative Support
- Maintain office inventory, petty-cash, and file organization.
- Prepare official company documents, receipts, and forms.
- Schedule meetings, assist department heads, route signatures.
Accounting & QuickBooks Management
- Input all income & expense transactions daily.
- Tag entries by department (Leasing, Sales, Pre-Selling, Airbnb, Cleaning).
- Reconcile bank accounts weekly.
- Prepare Payment Request Forms (PRF), Check Vouchers (CV), and reimbursement logs.
Collections & Deposits
- Collect checks or proofs of payment from clients and owners.
- Issue provisional receipts (PR) → coordinate for BIR OR issuance.
- Deposit funds within 24 hours and attach deposit slips.
Payroll & Commissions
- Consolidate payroll and commission data from all departments.
- Prepare payslips / summary → submit to CEO for approval.
- Encode payroll and benefits in QuickBooks.
Reporting & Compliance
- Submit weekly Cash Position Report, Expense Summary, and Collections Log.
- Coordinate with CPA for BIR filings and monthly financial reports.
Vacancy posted 9 days ago
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