Purchasing Associate - 65572588469

LOOKING FOR STELLAR TOP CANDIDATES

Position : Purchasing Associate
Working Hours : Full-Time│Mon - Fri 9:00 am - 6:00 pm EST (must be flexible as needed)
Search Location : South Africa│Latin America│Philippines
Salary : 1800 - 3300 USD per month
: The Final Salary Offer depends on the client’s decision, interview results, and experience

 

About the Client / Company:

Our client is a leading commercial supply, office products, and facility solutions distributor serving business clients across regional markets. Providing everything from office supplies, coffee/breakroom essentials, and janitorial products to custom procurement solutions, the company relies on operational speed, inventory accuracy, and reliable vendor networks to deliver seamless customer order fulfillment.

To support expanding order volumes and maintain optimal stock levels across warehouses, the company is seeking an organized Purchasing Associate to manage daily purchase order execution, vendor follow-ups, and inventory replenishment.

 

About the Role / Overview:

We are seeking a detail-oriented Purchasing Associate to take ownership of daily procurement workflows, inventory monitoring, product sourcing, and vendor communication.

In this role, you will act as a vital link between Purchasing, Sales, Customer Service, Warehouse, and Operations teams. You will analyze inventory requisitions, issue purchase orders, monitor min/max stock thresholds, and track open orders to ensure timely delivery. When items are backordered or discontinued, you will proactively research alternative products, obtain vendor pricing and lead times, and update internal teams to prevent order delays.

The ideal candidate is a proactive procurement or inventory specialist with strong organizational skills, proficiency in Excel and ERP systems (such as Microsoft Dynamics NAV/Navision), and a commitment to maintaining accurate inventory data across all product lines.

Role Responsibilities :

• Purchase Order Processing & Inventory Replenishment:
  • Review daily requisition worksheets, evaluate stock levels, and generate accurate purchase orders for products and supplies.
  • Monitor inventory levels across product categories to maintain appropriate stock quantities and min/max thresholds.
  • Assist with inventory replenishment, safety stock monitoring, and reorder point adjustments.
  • Maintain accurate vendor records, item costs, lead times, and product master data within the company's ERP system.

 

• Vendor Coordination & Product Sourcing:
  • Source office supplies, breakroom products, janitorial supplies, coffee goods, and special customer-requested items.
  • Obtain pricing quotes, stock availability, lead times, and detailed product specifications from vendors.
  • Follow up consistently with vendors on open purchase orders, backorders, expected delivery dates, and discontinued lines.
  • Proactively identify and propose suitable alternative or substitute products when requested items are backordered or unavailable.
  • Build and maintain positive, professional working relationships with key suppliers and wholesale distributors.

 

• Cross-Functional Support & Order Resolution:
  • Communicate product availability, lead times, substitutions, and price changes promptly to Sales and Customer Service teams.
  • Assist Sales and Customer Service with specialized product sourcing, custom pricing quotes, and expedited order requests.
  • Partner with Warehouse and Operations leads to investigate and resolve receiving errors, inventory discrepancies, and shipping damages.
  • Identify potential supply chain bottlenecks early to prevent delivery delays on active customer orders.
  • Assist with special procurement projects, vendor audits, and departmental administrative tasks as assigned.

 

Requirements :

Required Qualifications:

• Has at least 5 years of professional experience in purchasing, procurement, inventory management, supply chain coordination, or order processing.
• High proficiency in Microsoft Excel (data tracking, formatting, logic) and Microsoft Outlook.
• Strong organizational skills with meticulous attention to detail and data accuracy.
• Exceptional written and verbal English communication skills for professional vendor negotiation and internal team alignment.
• Strong problem-solving capabilities with a willingness to independently research alternative products and supply sources.
• Comfortable working in a fast-paced environment and managing multiple open orders simultaneously.
• Reliable high-speed internet connection and a dedicated, professional remote workspace.

 

Preferred Qualifications:

• Previous experience in commercial supply, facility supplies, janitorial/breakroom distribution, or office products industries.
• Practical experience working within an Enterprise Resource Planning (ERP) or inventory management system (experience with Microsoft Dynamics NAV / Navision is a major plus) .
• Proven track record of proactive vendor follow-ups and resolving inventory/receiving discrepancies.

 

Technology & Tools:

Candidates should be proficient with or capable of quickly mastering:

• ERP & Inventory Management Systems (Microsoft Dynamics NAV / Navision)
• Microsoft Excel & Microsoft Word
• Email & Communication Platforms (Microsoft Outlook, Teams)
• Digital Supplier Portals & Vendor Catalogues

 

What This Role Offers:

• Direct involvement across core purchasing, inventory control, and supply chain operations.
• Hands-on experience utilizing enterprise ERP software (Microsoft Dynamics NAV).
• Clear opportunities to expand responsibility and learn multiple facets of procurement in a growing business.
• A stable full-time position with consistent Monday–Friday business hours.

 

Ideal Candidate Profile:

The ideal candidate is an attentive, proactive procurement professional who takes complete ownership of purchase orders from issuance to final warehouse delivery.

They do not simply process data—they monitor backorders, verify delivery dates, and actively reach out to vendors to confirm that shipments are on schedule. When an item is out of stock, they immediately look for comparable alternatives so that customer orders continue moving forward. They navigate spreadsheets and ERP systems with ease, communicate clearly with internal departments, and take pride in maintaining clean, accurate inventory records.

Most importantly, they bring strong problem-solving initiative, high attention to detail, and a collaborative approach to supporting sales and warehouse operations.  

 

NOTE: We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

PLEASE NOTE: 

→ We are looking for candidates based in Latin America, South Africa, or the Philippines. 
→ Please note that we process only one active application at a time—if you’ve applied for multiple roles, kindly direct any updates to the team handling your first application. 
→ To start processing, submit your resume in English. 
→ The final offer will be at the client’s discretion and will depend on your interview performance, skills, and experience.