HR/Payroll Officer

Timesheets in. Payslips out. Records clean.

Hi! We're Smartsourcing, and we're hiring a full-time, onsite HR & Payroll Officer to support an onshore HR and payroll function — owning the transactional work that keeps employees paid accurately and on time, and HR records complete and compliant.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

As an HR & Payroll Officer, you'll support an onshore HR and payroll function across HR administration, timekeeping, and weekly payroll. You'll administer onboarding and offboarding, maintain employee records and documentation, manage the payroll inbox, and prepare, process, and help finalise weekly payroll — collating timesheets, applying leave, correcting errors, generating reports, and coordinating sign-off and bank-file transmission. Over time, you'll become a reliable backup to the onshore team across these processes. The role suits someone accurate, organised, and confidentiality-minded, who can carry tasks through to completion with minimal supervision.

Key Responsibilities

HR Administration

• Support end-to-end onboarding and offboarding processes for employees
• Maintain and reconcile the employee asset register
• Maintain HR documentation — saving contracts, certificates, and other paperwork in the correct systems

Payroll Administration & Query Management

• Manage the payroll inbox, triaging and responding to payroll queries in a timely, professional manner
• Maintain accurate employee details within the payroll system
• Follow up with managers to obtain outstanding timesheet and leave approvals ahead of processing

Weekly Payroll Processing

• Collate, review, and prepare timesheets, payroll hours, and spreadsheets in time for processing and payment
• Ensure employee leave requests are authorised and applied in a timely manner
• Process onboarding and offboarding within payroll, working with the onshore team to have termination calculations and estimates signed off prior to review
• Review and correct payroll errors, applying all relevant loadings, deductions, and adjustments by scheduled deadlines

Payroll Review, Approval & Reporting

• Generate payroll management reports for review
• Coordinate the review and sign-off of payroll with the onshore HR team
• Ensure timely transmission of the bank file to the finance department so payroll can be processed

What You'll Need to Succeed

Experience

• 1-5 years of experience across HR Administration (onboarding/offboarding, documentation, contract and certificate management) and Payroll Administration (payroll processing, review, and approval)
• Experience with Employment Hero and Australian (AU) payroll advantageous

Skills & Behaviours

• High attention to detail and strong data accuracy
• Excellent time management, with the ability to carry tasks through to completion with minimal supervision
• Excellent written and verbal communication; confident speaking up and sharing ideas
• Confidentiality when handling employee data
• Awareness of Australian payroll obligations, including award/loading interpretation, deductions, and leave entitlements

Education

• Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field preferred

Tools

• MS Excel and the wider Microsoft Office suite — proficient
• Comfortable working across payroll systems; Employment Hero experience advantageous

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives . We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

Weekends are yours (we respect your time off)

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops

We're not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

Bring your accuracy, your discipline, and your care. Apply now.