Accounts Receivable Specialist

Role Overview:

The Accounts Receivable Assistant (AR Assistant) assists the Accounting Supervisor in monitoring and collecting accounts receivables of the company. He/she coordinates with the internal departments/units/clients and reconciles any discrepancies in the receivables.

AR Assistant reviews account information, corrects discrepancies, ensures that accounts are properly billed and that payments are timely collected. He/she prepares reports and collection analysis and assists management with its monthly and yearly strategies.

• Checks the accuracy and completeness of documents for Delivery items, such as; Stock Withdrawal Slips, Delivery Receipts, Sales Invoices, and Collection Receipts (Payments vs. System).
• Checks and Validates documents of Shipped Items.
• Responsible for Collection of Payments and Certificate Withholding Tax (if any) and Issuances of Receipts and investigate any variances in payments versus collectibles
• Ensures checks/PDCs received are in order namely; payee name, amount, date, signatures
• Encodes payments received from customers in the system and submits to the Accounting Supervisor for checking and safekeeping of checks and PDC.
• Ensures all confirmed/received documents are posted in the subsidiary ledger envelope (if manually done) and the same is posted in the system.
• Prepares Statement of Account (SOA) regularly based on the client’s credit term, monthly SOA for uncollectible accounts, sends it to the client for confirmation and makes follow-up after the prescribed period.
• Maintains Schedule of Certificate of Withholding Taxes 2307 & 2306 from Clients and ensures hardcopies are collected during monthly and quarterly payments.
• Submits and monitors long outstanding and hard-to-collect accounts, prepares SOAs, and demand letters (1st and 2nd) after which endorses to legal for next action
• Ensures that all accounts receivables are being collected and will not age more than 120 days after their approved credit terms.
• Analyze client payment behaviors, review existing credit terms to clients, sales returns
• Analyze uncollectible accounts for possible write-off
• Make recommendations for improving the collectible process and its internal controls
• Accommodates Internal Clients and caters to all queries about AR/SALES.
• Ensure correctness of dispatching items prepared by the warehouseman.
• Promptly call all clients that had overdue their account.
• Prepare Weekly Sales Report for Marketing.
• PMR Commission/ FER/ Meal Summary to be included in Payroll
• Monitor and Update Guaranteed accounts from the client with accounts receivable.
• Provides recommendations for system improvement, and process procedures.
• Compliance and Procedures, guidelines, and policies and perform another task that may be assigned from time to time.

Prepare and Submit the following reports:

• Monthly Sales Report
• Commission Report - Computation of Sales Commission
• Accounts Receivable Aging
• Monthly Summary of Sales Invoice
• Monthly Summary of Collection Receipt

Qualifications:

· Bachelor’s Degree in Financial Management or Accounting (required)

· 1–2 years of experience in accounts receivable, collections, or similar roles

· Basic knowledge of journal entries

· Organized, detail-oriented, and proactive

· Can handle confidential information properly

· Strong problem-solving and analytical skills

· Can work independently and meet goals

· Willing to do fieldwork if needed

Skills:

· Good management and organizational skills.

· Clear communicator (spoken and written)

· Works well with others

· Knows how to use Microsoft Office or similar tools

· Thinks critically and can research when needed

Reporting To : Finance and Accounting Manager

Job Type: Full-time

Benefits:

• Employee discount
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Work Location: In person